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Dossier Requirements for Contract Reappointment Evaluation

These guidelines have been adopted to prescribe the content and format of Contract Reappointment Evaluation Dossiers.  They are intended to ensure that Contract Reappointment Dossier materials are transmitted in a consistent format to aid in efficient review and decision making. Please ensure that all requirements are met before submitting the dossier.  Dossiers that do not meet these requirements will be returned for correction.

Submitting Dossier Materials

UNCSA uses Interfolio ByCommittee, a faculty-oriented online secure platform, for submission and evaluation of materials provided by faculty members undergoing Contract Reappointment Evaluation. 

Candidate Materials:
Faculty Affairs will send you an email with a link to “View Case” along with detailed instructions on how to upload your dossier materials to Interfolio ByCommittee. 

See “Candidate Materials” below for submission deadlines and requirements. 

Peer Review Committee Materials:
Faculty Affairs will send you an email with detailed instructions on how to access and use to Interfolio ByCommittee. 

The Peer Review Committee Chair should upload required Peer Review Committee materials to Interfolio ByCommittee by December 15.  See “Peer Review Committee Materials” below for requirements.

Dean Materials:
Faculty Affairs will send you an email with detailed instructions on how to access and use to Interfolio ByCommittee. 

The Office of the Dean should upload required Dean materials to Interfolio ByCommittee by February 15.  See “Dean Materials” below for requirements.

Questions regarding these guidelines should be addressed to the Office of Faculty Affairs at 336-770-3247 or 336-770-3261.

Candidate Materials (In Order of Due Date)

1. External Reviewer Nomination Form
Due Date: September 15
Required for 5-year and 10-year contracts

External Reviewer Nomination Form

The External Reviewer Nomination Form for Contract Reappointment Evaluation is completed by the Candidate to recommend external reviewers.  Candidates should recommend at least five reviewers to their dean.  See External Review Guidelines for Candidates & Deans for Contract Reappointment Evaluation and External Reviews FAQ for more information about selecting external reviewers and the external review process.

 2. Self-Evaluation
Due Date: October 1

Self-Evaluation Template

The self-evaluation serves as the foundation of the dossier and Contract Reappointment Evaluation.  Using the Self-Evaluation Template for Contract Reappointment Evaluation, the Candidate will first provide his/her Philosophy of Teaching Statement.  He/she will next provide a self-assessment of his/her activities and performance for the contract period under review.  This self-assessment should include an overview of teaching, creative activity/research, and service.

3. Curriculum Vitae (CV)
Due Date: October 1

The most recent version of the Candidate’s CV should be submitted.  It should be dated and paginated.  It should include a list of courses taught, a list of administrative assignments and professional creative activity/research.

4. Student Course Evaluations
Due Date: October 1

These are the Candidate’s Student Course Evaluations for the contract period under review.  The Candidate should check with the Dean’s Office if he/she does not have copies of his/her student course evaluations for the contract period under review.

Candidates should organize the student course evaluations in chronological order.   As you are naming and organizing your materials, keep in mind reviewers are not necessarily familiar with them.

5. Syllabi
Due Date: October 1

These are the Candidate’s syllabi for courses taught during the contract period under review.

Candidates should organize syllabi in chronological order.   As you are naming and organizing your materials, keep in mind reviewers are not necessarily familiar with them.

6. Annual Evaluations
Due Date: October 1

Annual Evaluation/Update of Professional Activities Form

The Candidate’s Annual Evaluation/Update of Professional Activities Form, Parts I & II for each year of the contract period under review.  The Candidate should check with the Dean’s Office if he/she is missing either Part I or Part II of the Annual Evaluation.    

Candidates should organize annual evaluations in chronological order.   As you are naming and organizing your materials, keep in mind reviewers are not necessarily familiar with them.

7. Supplemental Support
Due Date: October 1

This includes any additional information in support of the review.

8. Additional Candidate Supplemental Support
Due Date: None

This includes any additional information in support of the review submitted after October 1. This item can be updated at any time.  However, materials submitted after a stated dossier submission deadline does not affect subsequent deadlines and does not cause the Peer Committee, the Dean or the Provost to be obligated to re-evaluate a faculty member.

Peer Review Committee Materials

Peer Review Committee Evaluation & Recommendation
Due Date: December 15

Peer Review Committee Evaluation & Recommendation for Contract Reappointment Evaluation

The Peer Review Committee Evaluation & Recommendation for Contract Reappointment Evaluation addresses:  

  • Three areas of evaluative criteria: creative activity/research, service, and teaching. The Peer Committee should indicate their assessment of the faculty member in each area according to the guidelines outlined in the UNCSA faculty manual
  • Peer Review Committee members’ classroom observations (e.g. classroom, studio, lab)
  • Student evaluations for each year under review

More information regarding the Peer Review Committee evaluation can be found in Section 8.0, Employment Policies & Procedures for Faculty of the UNCSA Faculty Manual

External Reviewer Materials

External Review Evaluations
Due Date: December 15

Required for 5-year and 10-year contracts.

External Reviewer Evaluation for Contract Reappointment Evaluation

Dean Materials

1. Copies of All Request for External Review Letters
Due Date: February 15

Required for 5-year and 10-year contracts.

Request for External Review Letter Template for Contract Reappointment Evaluation

The Office of the Dean uploads copies of all letters sent to potential external reviewers requesting external review regardless of whether external reviewer accepted or not.  The Request for External Review Letter Template for Contract Reappointment Evaluation must be used for all letters of request sent to potential external reviewers.

2. Final List of External Reviewers
Due Date: February 15

Required for 5-year and 10-year contracts.

Final List of External Reviewers for Contract Reappointment Evaluation

3. Dean’s Evaluation & Recommendation
Due Date: February 15

Dean’s Evaluation & Recommendation for Contract Reappointment Evaluation

The Dean documents his/her evaluation and recommendation using the Dean’s Evaluation & Recommendation for Contract Reappointment Evaluation.  This document addresses:

  • Three areas of evaluative criteria: creative activity/research, service, and teaching. The dean should indicate his/her assessment of the faculty member in each area according to the guidelines.
  • The dean’s instructional observations (e.g. classroom, studio, lab)
  • Student evaluations for each year under review
  • Recommendations and expectations for future growth and development

More information regarding the dean’s evaluation can be found in Section 8.0, Employment Policies & Procedures for Faculty of the UNCSA Faculty Manual.

4. Acknowledgment Statement
Due Date: February 15

Acknowledgement Statement for Contract Reappointment Evaluation

The Acknowledgement Statement is the Candidate’s acknowledgement that he/she has reviewed the completed Contract Reappointment Dossier and discussed the evaluation with the Dean.  The Office of the Dean must complete the Acknowledgement Statement for Contract Reappointment Evaluation and have it available for the Candidate’s signature when the Dean meets with the faculty member to discuss the evaluation. 

Revised 3/16/17