Procedure for Faculty Self-Evaluation for ESP Rank Promotion

All multi-year contract faculty at UNCSA are ranked. You never have to apply for Rank Promotion, although you will always have to go through a separate process of Contract Reappointment.  If you do apply for Rank Promotion, the Engaged and Sustained Professoriate (ESP) system at UNCSA allows for three (3) possibilities: promotion from Instructor to Assistant Professor; from Assistant Professor to Associate Professor; from Associate Professor to Professor (sometimes referred to as Full Professor). 

You have now arrived at the Self-evaluation portion of the Rank Promotion application, which has three parts: 

  • A numerical table on the application itself into which you will enter your self-assessment numbers (0-4) for each area of Engaged and Sustained development.

    Please be sure of your self-assessment. If your numerical self-assessment is greater than 9 points for Assistant Professor, greater than 10 points for Associate Professor; or greater than 11 points for Professor, the Faculty Rank Committee will decide which of your categories will be reviewed as Good or Outstanding, and your sum total of self-assessed numerical points will be dropped to the appropriate maximum.

  • A Narrative explanation of your Engaged and Sustained activities over the previous time of contract or focus on no more than the last ten years of activities (you may make passing reference to a previous time frame, but the focus should be recent) in the areas in which you would like to be reviewed. Be sure to include discussion of your teaching, Creative activity/Research and Service philosophies. This section must not exceed 10 pages.

  • A compressed and focused résumé document named Engaged and Sustained Résumé – Your Last Name that only lists and organizes your Engaged and Sustained activities in the three ESP categories that were discussed in your Narrative portion.  There is a place later in the dossier for your full CV. 

When you complete and submit your Letter of Intent to apply for promotion, you will receive a link to your Rank Promotion case in Interfolio ByCommittee from the Office of Faculty Affairs. You will save and submit your rank promotion dossier here.  Your Dean will also be notified of your intent to apply.  You may have discussed your intention with your Dean at your annual review conference. If you have not done so, this would be a good time to have an initial conversation with your Dean.  You may have a more in-depth conversation with your Dean once you have completed a draft of the Self-evaluation portion of this application.

Numerical Table

Look at the Definitions and Sample Criteria for ESP Rank Promotion document of the Rank Promotion materials so that you are clear about what each level of assessment means:

  • Fails to Meet Criteria at This Time – 0 points
  • Poor  – 1 point
  • Satisfactory  – 2 points
  • Good – 3 points
  • Outstanding – 4 points.

The Self-evaluation portion of your application for Rank Promotion establishes the framework within which you will be assessed.  Before you begin the application itself, you must identify in which of the three areas of Engaged and Sustained activity you would like to be assessed as at least Good or Outstanding: Creative Activity/Research, Teaching and/or Service. This means that you are evaluating activities that are not part of the usual and expected fulfillment of duties under your contract. 

If you are applying for promotion: 

  • to Assistant Professor, you must be able to show that you are Good in all three categories and have fulfilled the terms of hire. Numerically, you cannot self-assess at more than 9 points;
  • to Associate Professor, you must name two areas in which you assess yourself as at least Good, and one area in which you assess yourself as Outstanding. Numerically, you cannot self-assess at more than 10 points;
  • to (Full) Professor, you must name one area in which you assess yourself as at least Good, and two areas in which you assess yourself as Outstanding . Numerically, you cannot self-assess at more than 11 points;

Please be sure of your self-assessment. If your numerical self-assessment is greater than 9 points for Assistant Professor, greater than 10 points for Associate Professor; or greater than 11 points for Professor, the Faculty Rank Committee will decide which of your categories will be reviewed as Good or Outstanding, and your sum total of self-assessed numerical points will be dropped to the appropriate maximum.

The Self-evaluation section of your Promotion application is the only opportunity for you to voice the specific reasoning that leads you to believe your Engaged and Sustained work is Good or Outstanding in any of the three development areas. 

Narrative Portion

In the Narrative portion of the application, you will demonstrate how the documents and materials you will provide in the Engaged and Sustained Résumé meet the expectations of ESP. 

  1. The next five (5) steps, including this one, may take an investment of time, especially if your current Curriculum Vitae (CV) is organized in a traditional format. There will be a separate section in the Rank Promotion Dossier for your CV.
  2. Now, since Rank Promotion at UNCSA is built on an ESP model, we ask you to begin to review your CV and think about your professionally related activities as they may be organized by the three ESP areas: Teaching, Service, and Creative Activity/Research (all three areas have equal weight). 
  3. Please create a résumé separate from your CV that organizes your professionally related ESP activities into the three areas of development. 
  4. Name the new document: Engaged and Sustained Résumé – Your Last Name.
    Example:  Engaged and Sustained Résumé – DeMille
  5. When you have the document started, go back and only include those activities that fall within the definition of Engaged and Sustained Development. You will be using this document as the basis for the Self-Evaluation portion of your application.

In the Narrative portion of the Self-evaluation section, the time frame discussed should be limited as much as possible to the period of time since the awarding of the most recent contract and should not cover a period longer than ten years, except in the most condensed passing reference. 

In the Self-evaluation Narrative, you will make your case as clearly and succinctly as possible, but it is not to exceed ten (10) pages (this does not include the Engaged and Sustained Résumé nor the self-assessment table).

Self-evaluation checklist:  

  • Application for Rank Promotion – Candidate Information & Self-Evaluation
  • Narrative
  • Engaged and Sustained Résumé
  • Separate full CV

Place each of the above documents into the appropriate folder in the Rank Promotion Dossier. See “Dossier Requirements for Rank Promotion” for details.

General Guidelines for the Narrative Portion of the Self-Evaluation

As you look back over your previous activities and look forward toward to how you envision living your professional life in and connected to UNCSA, you will often find that there are leading areas or guiding principles or organizing skillsets that reflect your interest. Not everything you have done will fall into the category of Engaged activity or Sustained activity.  The Self-evaluation portion of the Rank Promotion application is an opportunity, therefore, for you to revisit the arc of your work past, present and future, and to reflect upon how you have chosen to live as an artist and educator and how you wish to construct their paths moving forward.

We are not talking about the personal quirks, private information or intimate habits of our faculty. Instead, we refer to what really amounts to what Ernest Boyer calls “a choice of how to live as well as a choice of career.”  Following this line of thought, we feel that educators construct themselves with the qualities of good workers, crafts people or artists:  integrity, persistence, courage, humility, knowledgeability, consideration. In short, “good character.”

What does this notion of the individual have to do with self-evaluation?  Good character emphasizes quality over quantity, process over product, commitment over required fulfillment and support over competition. 

In the Self-evaluation section of the application, you are invited to talk about how you see yourselves as artists, crafts men and women, technicians, scholars, educators or as artist/educators, pursuing goals for yourselves in your own right. And, you must also be able to envision how you see yourselves within and as a part of UNCSA and must ask at whatever point in your career you find yourselves, how your work fits in, fulfills, expands, our mission and institution.  Further, as a candidate, you must explain how the arc of your Sustained work and heightened commitment tumbles past the boundaries of UNCSA into collateral communities, local, regional, national or international neighborhoods. To be Engaged and to sustain the work can be done within a number of scales of influence, participation or leadership. You must articulate your own perception of that progression.

For faculty who have not yet had the opportunity to create or follow a path of development, considering the Self-evaluation step may stimulate you to create a plan of action. You will want to reflect on your ideas alone as well as engage in discussion with peers in anticipation of the time when you will make the case for yourself. 

No matter where you are in your process of Engaged and Sustained activities, you are required to have a substantive meeting with your Dean to discuss your work, desire to apply for promotion, and to create a plan of development that may span some given amount of time to create paths of Engaged and Sustained activity.

It is the responsibility of the candidates to state your case as to why your activities should be considered Outstanding or Good to those who will be reviewing your documents. It is not enough to simply list activities performed over time. 

Self-evaluations that simply list activities will be returned to the applicant, and the application will be rendered null and void. It is to the candidate’s advantage to clearly explain why you have chosen the specific activities that are Sustained and Engaged over time to be evaluated by those who do not know your day-to-day or year-to-year commitment to the UNCSA.

Faculty should also review UNCSA website documents on the definitions of Engaged and Sustained activity, evaluation rubrics and samples, and even the explanations of system that are being sent to external reviewers.  The Teaching Learning Center, the Faculty Rank Committee members themselves, the Office of Faculty Affairs are all available to provide whatever support the faculty need. At the end of the day, we want to create a process the integrity of which we can trust and believe in.  We look to initiate a system of Rank Promotion that also transforms our sense of connection with UNCSA.

Revised April 12, 2016