Process & Deadlines for Rank Promotion 2017-2018



Responsible Party

By Sept 1

Non-binding Letter of Intent Due to Faculty Affairs


By Sept 15

External Reviewer Nomination Form Due to Dean


By Oct 1

Rank Promotion Dossier Due to Faculty Affairs

  • The Candidate uploads their Rank Promotion Dossier materials to Interfolio ByCommittee.
  • The Candidate will retain access to the dossier so that they may view it but will not be able to add to, delete from or in any other way modify the dossier once it is submitted.
  • Faculty Affairs will send the dossier link and guidance materials to the Dean.
  • Additional materials can be uploaded to Interfolio ByCommittee by the Candidate at any time. However, materials submitted after a stated dossier submission deadline does not affect subsequent deadlines and does not cause the Peer Committee, the Dean or the Provost to be obligated to re-evaluate the Candidate.


By Oct 15

Peer Review Committee Membership Finalized

  • The Candidate’s Peer Review Committee is finalized.
  • Peer Review Committees consist of three faculty members holding at least a second 3-year contract elected by the standing faculty of the school/division.
  • Faculty applying for rank promotion or undergoing Contract Reappointment Evaluation or Mid 10-Year Review are not eligible for committee membership

Office of the Dean

By Oct 15

External Reviewers Approved

  • The Dean will work with the Candidate to select a minimum of three external reviewers from whom reviews will be solicited.
  • At least one approved reviewer will be from the External Reviewer Nomination Form for Rank Promotion submitted by the Candidate. The second candidate will be selected jointly by the Dean and the Candidate, and may or may not be drawn from the submitted list. It is the Dean’s discretion to select the final reviewer from the submitted list, or an external reviewer of his/her own choosing. 
  • If the list does not provide a sufficient number of approved reviewers, the Candidate and the Dean will add additional names until a sufficient number of external reviewers are approved.
  • Reference the External Review Guidelines for Candidates & Deans for Rank Promotion and External Reviews FAQ for details regarding policy and procedure.

Candidate & Dean

By Oct 20

Request for an External Review Letters Sent to Potential External Reviewers

  • Using the Request for External Review for Rank Promotion, the Dean contacts the approved External Reviewers asking if they will participate.
  • The Dean uploads a copy of each request letter to Interfolio ByCommittee.
  • Upon agreement to participate, the Office of the Dean sends the external reviewer the following materials:

1. External Reviewer Evaluation for Rank Promotion (contains links to guidance documents)
2. the Candidate’s CV

Office of the Dean 

By Oct 20

Office of the Dean Submits Peer Review Committee Roster to Faculty Affairs

  • The Dean’s Office uploads the Peer Review Committee Roster for Rank Promotion for each candidate to Interfolio ByCommittee.
  • Faculty Affairs will send the Interfolio ByCommittee link and guidance materials to the Peer Review Committee upon receipt of the Peer Review Committee Roster.

Office of the Dean

By Dec 15

Peer Review Committee Evaluation Due to Faculty Affairs

Peer Review Committee Chair

By Dec 15

External Reviews Due to Dean

External Reviewers

By Feb 1

Dean’s Evaluation & External Review Documents Due to Faculty Affairs

The Dean uploads the following documents to Interfolio ByCommittee:

1. Dean’s Evaluation for Rank Promotion
2. Final List of External Reviewers for Rank Promotion
3. Any Request for External Review for Rank Promotion letters not already uploaded.

Office of the Dean

By Feb 5

Faculty Rank Committee Review Begins

  • The Faculty Rank Committee begins its review of all submitted Rank Promotion dossiers.

Faculty Affairs

By Mar 31

Faculty Rank Committee Recommendation Due to Faculty Affairs

Faculty Rank Committee

By Apr 21

Provost’s Recommendations Due to Faculty Affairs


By Apr 28

Provost Presentation of Rank Promotion Recommendations to Board of Trustees

  • Provost presents rank promotion recommendations to the Board of Trustees.
  • Board of Trustees votes on rank promotion recommendations.


By May 3

Candidate Notified of Rank Promotion Decision

  • Faculty Affairs sends notification letter to Candidate with cc to Dean and Faculty Rank Committee.

Faculty Affairs

If you have any questions about the Rank Promotion process and deadlines, please contact the Office of Faculty Affairs at (336) 770-3261 or (336) 770-3247.

Updated: 5/3/2017