Accounts Payable & Travel
The Accounts Payable and Travel division of the Controller’s Office is responsible for monitoring and processing all non-salary financial obligations for the University community. Our goal is to consistently process payments in a timely manner so that vendor terms are honored and cash discounts are taken.
The department’s responsibility includes:
- Processing vendor invoices for payment of goods and services that have been requisitioned on UNCSA purchase orders.
- Processing and auditing departmental payment requests such as Direct Pay Requests, Travel Reimbursements and Petty Cash Reimbursement Requests.
- Liquidating encumbrances
- Distributing expenses to the appropriate Banner Finance funds
- Maintaining archival records of all non-salary disbursement payments
Travel Policies and Procedures
Refer to the UNCSA Accounts Payable Policy Manual for guidelines when traveling, authorization, reimbursement, funding, transportation and other travel expenses. Download and use the travel reimbursement form to ensure accurate calculations of expenses.
Direct deposits and check runs will be on Wednesdays.
Travel at your fingertips
A quick reference to rates, receipt and allowance information when traveling. Download printable version.
|Mode of Transportation||Transportation Rates||Receipt Requirement|
|Actual Coach Fare||Yes|
|Chartered Aircraft||Actual Cost||Yes|
|Bus||Actual Coach Fare||Yes|
|Parking and/or Storage Fees||Actual Cost||
|Trip does note exceed 100 miles||54.5 cents ($0.545) per mile||No|
|Trip exceeds 100 miles||33 cents ($0.33) per mile||No|
|Public Transportation||$5 each one-way trip||No|
|Rental Car||Actual Cost||Yes|
|Taxis and Shuttles||Actual Cost||Yes|
|Train||Actual Coach Fare||Yes|
|Registration Fees||Actual Cost||Yes|
|Baggage Fees/Baggage Tips|
|Airport Skycaps||$2 per bag||No|
|Airport Shuttle drivers||$2 per bag||No|
|Valets||$2 per car||No|
|Taxi Divers||15% of fare and $1 per bag||Yes|
Subsistence Rates (Meal Allowances including tips)
|Meal Allowances||In State||Out of State|
|Meals in Overnight Status|
|Breakfast: Leave before 6 a.m. and day extended by 2 hours||$8.40||$8.40|
|Lunch: Be in overnight status leave before noon day of departure or return after 2 p.m.||$11||$11|
|Dinner: Leave before 5 p.m. or return after 8 p.m. and the day is extended by 3 or more hours||$18.90||$21.60|
|Subsistence Rates (Lodging)||$71.20||$84.10|
Accounts Payable & Travel Office Staff
The offices are located in the Administration Building