Accounts Payable & Travel

The Accounts Payable and Travel division of the Controller’s Office is responsible for monitoring and processing all non-salary financial obligations for the University community. Our goal is to consistently process payments in a timely manner so that vendor terms are honored and cash discounts are taken. We are committed to providing quality service to departments and vendors and strive to provide prompt responses to requests for information.

The department’s responsibility includes:

  • Processing vendor invoices for payment of goods and services that have been requisitioned on UNCSA purchase orders.
  • Processing and auditing departmental payment requests such as Direct Pay Requests, Travel Reimbursements and Petty Cash Reimbursement Requests.
  • Liquidating encumbrances
  • Distributing expenses to the appropriate Banner Finance funds
  • Maintaining archival records of all non-salary disbursement payments

Direct deposits and check runs will be on Wednesdays.

UNCSA Accounts Payable Policy

Travel at your fingertips

A quick reference to rates, receipt and allowance information when traveling. Download printable version.

Mode of Transportation Transportation Rates Receipt Requirement

Aircraft

Commercial Aircraft

Actual Coach Fare Yes
Chartered Aircraft Actual Cost Yes
Privately-Owned Aircraft 68 cents/mile per passenger No
Bus Actual Coach Fare Yes
Parking and/or Storage Fees Actual Cost

Yes

Private Vehicle    
Mileage up to 100 miles per day of travel 53.5 cents ($0.535) per mile No
Mileage in excess of 100 miles per day allocation 17 cents ($0.17) per mile No
Public Transportation $5 each one-way trip No
Rental Car Actual Cost Yes
Taxis and Shuttles Actual Cost Yes
Tolls Actual Cost Yes
Train Actual Coach Fare Yes
Registration Fees Actual Cost Yes
Baggage Fees/Baggage Tips
Airport Skycaps $2 per bag No
Airport Shuttle drivers $2 per bag No
Parking/Auto Related/Hotels
Valets $2 per car No
Taxi Divers 15% of fare and $1 per bag Yes

Subsistence Rates (Meal Allowances including tips)

Meal Allowances In State Out of State
Meals in Overnight Status
Breakfast: Leave before 6 a.m. and day extended by 2 hours $8.40 $8.40
Lunch: Be in overnight status leave before noon day of departure or return after 2 p.m. $11 $11
Dinner: Leave before 5 p.m. or return after 8 p.m. and the day is extended by 3 or more hours $18.90 $21.60
Meals in Daily Status
No lunches allowed if not traveling in Overnight Status $0 $0
Breakfast: Leave before 6 a.m. and day extended by 2 hours $8.40 $8.40

Dinner: Leave before 5 p.m. or return after 8 p.m. and the day is extended by 3 or more hours

(Must involve at least 35 miles)

$18.90 $21.60
Subsistence Rates (Lodging) $71.20 $84.10
Telephone Calls when in Travel Status $3 every two days $5 every two days


Accounts Payable & Travel Office Staff
The offices are located in the Administration Building

(vacant),  Disbursement Manager
Phone:
Fax:

Kristina McCain, Accounting Technician/Travel Coordinator
Phone: 336-770-3308
Fax: 336-631-1233

George E. Sills Jr., Accounting Technician
Phone: 336-770-3306
Fax: 336-631-1233