Purchasing Authority

The State of North Carolina Department of Purchase & Contract grants the authority to State entities to purchase goods and services within the delegated dollar threshold. Below is a listing of the thresholds for UNC School of the Arts:

Estimated Cost Procurement Requirements
Goods, Printing and Nonprofessional
Services
Estimated Order Lead Time
(Business Days)

$4,999 or less

 

Processed
IN HOUSE

Individual departments will create a Requisition in Banner. An official Quote from the vendor will need to be submitted to Campus Procurement Services via an email to Purchasing Inbox for attachment to the requisition.

Up to 24 hours

 

 

$5,000 to $10,000

 

Processed
IN HOUSE

Campus Procurement Services will seek competition at this cost point via Request for Quotes (RFQ). These solicitations will be sent to various vendors identified on the Departmental Bid Form. Quotes may be mailed, faxed or delivered by hand to Campus Procurement Services.

Up to 10 days

$10,000 to $100,000

Processed
IN HOUSE

Campus Procurement Services will seek competition at this cost point via Request for Quotes (RFQ), Invitation for Bids (IFB) and Requests for Proposals (RFP). Any procurement over $25,000 must be placed on IPS and requires a Sealed Bid. ALL Sealed Bids are required to be Original. The Bid must be hand delivered or mailed to Campus Procurement Services.

Up to 10 Days (Unsealed Bids)

 

Up to 30 Days (Sealed Bids)

$100,000 to $500,000

Processed
BY UNC GA

The Purchasing Department of UNC General Administration will oversee the University‚Äôs solicitation to seek competition using a formal sealed method of procurement (IFB/RFP). Posting in IPS is required.   Sealed bids are opened and read aloud at a public bid opening.

30-90 Days (Sealed IFB)

 

30-90 Days (Sealed RFP)

$500,000 and UP

Processed
BY STATE P&C
or SITP

State of NC Department of Purchase & Contract or Statewide IT Procurement will seek competition using a formal sealed method of procurement (IFB/RFP).

Posting in IPS is required. Sealed bids are opened and read aloud at a public bid opening.

30-90 Days (Sealed IFB)

 

30-90 Days (Sealed RFP)