Purchasing Authority
The State of North Carolina Department of Purchase & Contract grants the authority to State entities to purchase goods and services within the delegated dollar threshold.
Below is a listing of the thresholds for UNC School of the Arts:
| Estimated Cost | Purchasing Requirements Goods, Printing and Nonprofessional Services | Estimated Order Lead Time (Business Days) |
| $ 29,000 or less Processed IN HOUSE |
Individual Departments will create a Requisition in Banner. An official Quote/Supporting Documentation from the vendor will need to be submitted to Campus Purchasing Services for attachment to the requisition. |
Up to 48 hours |
| Exceeding $29,000 to $100,000 Processed IN HOUSE |
Individual departments will submit a Departmental Bid Form, Detailed specifications in WORD or EXCEL format, A Brand – Specific Waiver (if required), Search results for HUB Vendor. Once all items have been received in the purchasing inbox, Campus Purchasing Services will issue an Invitation for Bid (IFB) or Request for Quote (RFQ) to 3 vendors for pricing. | Up to 14 days |
| Exceeding $100,000 Formal Purchases |
Individual departments will submit a Departmental Bid Form, Detailed specifications in WORD or EXCEL format, A Brand – Specific Waiver (if required). Once all items have been received in the purchasing inbox, Campus Purchasing Services will process an IFB or Request for Proposal (RFP) for posting. If your FUNDING source is at least 30% State Funds, Purchasing Services will send a draft of the IFB or RFP to the NC Department of Purchase & Contract for review and pre-approval, prior to posting on the Interactive Purchasing Site (IPS). |
30-90 Days (Sealed IFB)
|
There are several purchasing preferences that should be considered prior to issuing a solicitation:
| STEP 1 | Purchase from Correction Enterprises |
| STEP 2 | Purchase from Nonprofit Workcenters for the Blind and Severely Disabled* |
| STEP 3 | Purchase from an Existing Statewide Term Contract |
| STEP 4 | Solicit Competitive Offers |
*Unless otherwise covered under any other current STC.