Instructions for Temporary Employees Time Entry

Temporary employees, both students and non-students, are required to enter their time worked using E-Z Arts web portal in order to be paid. Employee's time must be submitted by the deadlines.

E-Z Arts Login

  1. Log into E-Z Arts.
  2. Enter the secure area using your User ID and PIN. Your User is also known as your 96 number. If you are having trouble, contact the Help Desk or call 336-770-3300.
  3. Select the Employee tab. The Employee menu will display.
  4. Click the Time Sheet link.
  5. In the My Choice column, click the button associated with the Position Title and Department in which you work. Employees with more than one temporary job must confirm position number for each assignment with supervisor prior to entering time.
  6. Select the proper Pay Period and Status from the drop-down menu.
    Note: At times during pay periods you ay see two Pay Periods within the drop-down menu.

Entering hours for one day

  1. Select Enter Hours link.
  2. Enter the amount of hours per day that you worked in the Hours Worked Field.
  3. Select Save.
  4. Record you hours worked to the tenth of the hour:
Minutes Code
0-3 0
4-9 0.1
10-15 0.25
16-21 0.3
22-27 0.4
28-33 0.5
34-39 0.6
40-45 0.75
46-51 0.8
52-57 0.9
58-60 1.0

Entering hours for a pay period

  1. Enter the number of hours you worked per day in the Hours Worked field.
  2. Select Save button.
  3. If you work the same amount of hours weekly, select the Copy button.
  4. Select the "Copy from date displayed to end of the pay period" check box.
  5. If your work week includes Saturday and/or Sunday, also  select those check boxes.
  6. Select the Copy button.
  7. Look for a verification message that the hours have been successfully copied.
  8. Select the time sheet button. The hours have now been copied for all days in the pay period.

Entering hours for special days

When you enter hours for one day, you can copy the same number of hours to one or more additional days in the pay period.

  1. Enter the time you began work in the Time In field.
  2. Enter the time you ended work in the Time Out filed.
  3. Select the Copy button.
  4. Select the check boxes for each day to which you want the hours copied.
  5. Select Copy button.
  6. Look for a verification message that the hours have been successfully copied.
  7. Select the Time Sheet button. The hours have now been copied for all days in the pay period.

Revising your hours

If you have not submitted your time sheet, you may change your hours.

  1. Select the Hours link for the date that needs to be changed.
  2. Enter the correct hours worked per day.
  3. Select Save button.

Note: To erase all the time entered for a pay period, select the Restart button.

Leaving a comment on your time sheet

  1. Select the Comments button at the bottom of the time sheet page.
  2. In the Comments box, type your message.
  3. Select the Save button.
  4. Select the Previous Menu button to return to your time sheet.
    Note: Comment on your time sheet are only visible to your in preview mode.

Printing your time sheet

  1. Select Preview button at the bottom of your time sheet.
  2. Select File from the browser menu.
  3. Select Print.
  4. From the printer setting, select for the paper layout.
  5. Select OK to save your paper layout setting.
  6. Select OK to print your time sheet.

Submitting your time sheet

  1. Check your hours to ensure the days, number and earning codes are correct. Ensure that you have not changed the shift fields unless instructed otherwise.
  2. Select Submit for Approval button at the bottom of your time sheet.
    Note: Once you select Submit for Approval your timesheet becomes view-only and cannot be altered. If time permits, yu can email your supervisor asking that the timesheet be returned for correction and resubmission.

 

Made an error after submitting your time?
A time sheet cannot be changed once it has been submitted. Contact your supervisor if you discover a problem.

Missed the time entry deadline?
You will need to follow the Bi-Weekly Late Submission Time Sheet procedure.