UNCSA and the UNC System continue to track the COVID-19 pandemic and adjust our response. Our priority remains the health and safety of our campus community.
N.C. Gov. Roy Cooper has signed an executive order, effective at 5 p.m. today, Friday,
May 22, that will allow North Carolinians to move into Phase 2 of a three-phased approach
to slowly lift statewide restrictions due to COVID-19.
Phase 2 lifts the stay-at-home order, but recommends residents will be “Safer At Home” – especially people at high risk. Cooper and N.C. Department of Health and Human Services (DHHS) Secretary Dr. Mandy Cohen said that while the state’s overall key indicators remain stable, continued increases in daily case counts signal a need to take a more modest step forward in Phase 2 than originally envisioned.
For UNCSA, the move into Phase 2 has no significant impact on our operations as teleworking is still encouraged. Employees should continue teleworking and remote work arrangements where possible, and only mandatory employees who have been directed by their supervisors to support essential operations should report to campus.
Under Phase 2, the following occurs:
• Restaurants can open at 50% capacity for dine-in customers.
• Personal care businesses, including salons and barbers, can open at 50% capacity.
• Retail businesses allowed to open in Phase 1 at 50% capacity will continue at that level.
• Mass gatherings are limited to no more than 10 people indoors or 25 people outdoors. These limits apply to: event venues; conference centers; stadiums and sports arenas; amphitheaters; and groups at parks or beaches.
• Day camps and overnight camps can open with enhanced cleaning and screening requirements.
• Bars, night clubs, gyms and indoor fitness facilities, and indoor entertainment venues such as movie theaters and bowling alleys remain closed.
• Rigorous restrictions remain on nursing homes and other congregant care settings.
The Safer At Home Phase 2 runs through 5 p.m. Friday, June 26, unless revised or replaced. For more information on Phase 2, see the FAQs on the NC governor website.
I hope you and your family and friends are well.
Please take a moment to review the following new information regarding your work during the pandemic.
The COVID-19 Special Work and Leave Provisions for April (see "Administrative Leave/Mandatory Employees" Update published March 31, 2020) were recently extended by the UNC System Office through May 8. After consulting with the Office of State Human Resources (OSHR), the UNC System Office has now provided updated guidance, effective May 9 until further revised or rescinded.
The provisions in the May 9 guidance are substantially the same as those in the April guidance, including the availability of special paid administrative leave in eligible circumstances. The May 9 guidance also includes a more detailed summary of the Families First Coronavirus Response Act (FFCRA) and its administration; for more information, see "Families First Coronavirus Response Act (FFCRA) Leave Provisions" (effective May 1, 2020) (PDF) and the UNC Personnel Policy 300.2.15[R].
The federal FFCRA was signed into law on March 18 and is effective April 1-Dec. 31, 2020. The law provides a time-limited allocation of emergency paid sick leave and expanded family and medical leave coverage for employees who cannot work as a result of the COVID-19 pandemic. The provisions of this law apply to both permanent and currently employed non-student temporary employees for time missed due to qualifying circumstances beginning May 1, 2020.
On a related note, Gov. Roy Cooper has issued an executive order, effective at 5 p.m. Friday, May 8, which allows North Carolinians to move into Phase 1 of a three-phased approach to slowly lift statewide restrictions he issued on March 27 as the state continues to battle COVID-19. For UNCSA, the move into Phase 1 has no significant impact on our operations. Employees should continue teleworking and remote work arrangements where possible, and only mandatory employees who have been directed by their supervisors to support essential operations should report to campus.
At a future date, possibly in late May or early June, we expect that the UNC System Office will develop detailed guidelines regarding incremental return to work onsite for its constituent institutions, including UNCSA, based on guidance received from the OSHR, N.C. Department of Health and Human Services, and further executive orders.
I know this is a challenging and confusing time for all of you. Remember that we are all in this together, and that your HR team is here to support you. You may email questions related to this communication to HRLeaveInquiries@uncarts.onmicrosoft.com; we will respond to your questions as soon as possible.
Until we are together again, be safe and stay healthy.
Angela L. Mahoney, SHRM-CP, PHR
Director of Human Resources
N.C. Gov. Roy Cooper has signed an executive order, effective at 5 p.m. today, Friday,
May 8, that will allow North Carolinians to move into Phase 1 of a three-phased approach
to slowly lift statewide restrictions he issued on
March 27 as the state continues to battle COVID-19.
The statewide stay-at-home order will still be in place, but restrictions on leaving home will be loosened as more business are allowed to open. People will be able to leave their homes for commercial activity at any business that is open.
Retail businesses will be allowed to open at 50% capacity with social distancing and frequent cleaning. Other businesses remain closed, including personal care businesses, entertainment venues, and gyms. Restaurants and bars may continue to offer drive-through, takeout and delivery only.
Though small outdoor gatherings will be allowed, gatherings of more than 10 people generally are still prohibited. The opening of state parks and trails is encouraged.
Child care facilities will be open, with strict cleaning protocols, to serve families of parents who are working or looking for work.
Teleworking is still encouraged for businesses that can practice it. A memorandum from the UNC System’s Office of Human Resources will follow with more details.
See more on what's new in Phase 1 (PDF).
The governor’s order is in effect until 5 p.m. Friday, May 22; however, Phase 2 will start only if public health data and indicators meet the governor’s plan.
According to public health officials, there have been more than 300 reported cases of COVID-19 in Forsyth County, with five deaths. Statewide, there have been more than 13,000 cases and more than 500 deaths to date.
For more information on COVID-19 and how it affects UNCSA, please visit our website, uncsa.edu/coronavirus for updates.
Dear Undergraduate and Graduate Students,
Funds are now available from the federal Coronavirus Aid, Relief, and Economic Security (CARES) Act Higher Education Emergency Relief Fund (HEERF). You may be eligible.
The federal government is providing $12.56 billion to public and private higher education institutions, half of which is intended to provide emergency assistance to college students for expenses related to the disruption of campus operations due to the novel coronavirus, such as food, housing, course materials, technology, healthcare, and child care.
UNC System institutions will receive a combined amount of approximately $179 million. UNCSA's allocation is expected to total $868,886, of which $434,443 is specifically reserved to provide eligible students with emergency financial aid grants. The other half of the funds will be used to help offset revenue losses due to the COVID-19 pandemic.
If you have been predetermined to be eligible for a distribution from the CARES HEERF, you will receive an email from me in the next week. The email will include a link to a form that must be completed before you can receive a distribution; it certifies you have expenses related to campus disruption due to COVID-19 and will use the funds for that purpose. Note: Graduating students cannot receive the funds after they graduate, so please complete the form quickly.
College students who submitted a 2019-20 Free Application for Federal Student Aid (FAFSA) indicating demonstrated need (and eligibility for Title IV federal financial aid) are eligible for the CARES HEERF funds. Note: With the exception of graduating students, college students can still file a FAFSA for 2019-20 to qualify.
UNCSA is using a model designed to distribute funds as quickly as possible to students with the greatest need. Funds will be allocated in a tiered fashion for undergraduates in amounts ranging from $200 to $1,000, with Pell Grant-eligible students receiving $1,000. Graduate students demonstrating need will receive $500. Funds received through this process are meant to provide assistance and may not cover all expenses incurred.
When the federal government announced the funds were coming, UNCSA put together a committee tasked with their disbursement. We have been reviewing the latest updates provided by the U.S. Department of Education and working closely with UNC System leadership to develop and implement guidelines to meet federal requirements. The UNCSA committee includes Vice Chancellor for Economic Development and Chief of Staff Jim DeCristo, Vice Chancellor for Finance and Administration Michael Smith, Interim Vice Provost Tracey Ford, Clinical Case Manager Laurel Donley, and myself.
If you did not demonstrate need after submitting a 2019-20 FAFSA, or if you have greater needs than those addressed by the CARES HEERF, other funds may be available to you through a separate process. You will need to complete a separate form listing total expenses and immediate need to apply for other emergency assistance from our COVID-19 College Student Emergency Fund, managed through Student Affairs. Again, graduating students should please complete the form quickly, as these funds are for immediate needs of currently enrolled students.
My best wishes to you for your future health and safety during these difficult times.
Jane Caropreso Kamiab
Director, Student Financial Aid
Today, Thursday, April 23, Gov. Roy Cooper extended North Carolina’s stay-at-home order until May 8, in an effort to combat the ongoing spread of COVID-19. The order had been set to expire on April 29.
Gov. Cooper said that North Carolina will need more widespread COVID-19 testing, tracking of those who have had contact with those who are ill, and slowed case and hospitalization rate trends before restrictions can ease. He also laid out a three-stage plan for reopening the state once those criteria have been met.
Winston-Salem’s stay-at-home restrictions were already extended to May 7.
According to public health officials, there have been 143 reported cases of COVID-19 in Forsyth County, with five deaths. Statewide, there have been 7,759 cases and 275 deaths to date.
As previously reported, UNCSA will be online only for the remainder of the semester, with faculty continuing to deliver online instruction off-campus, as much as possible.
Non-mandatory staff continue to telework where possible, and mandatory employees continue to report to work as approved by their supervisors. The special work and leave provisions as communicated on March 31 will remain in place through April 30; we are expecting continued guidance from the UNC System Office for the month of May and will communicate any information we receive.
The small number of residential students who remain on campus as granted by exception for extenuating circumstances may stay on campus, but must continue to adhere to this stay-at-home order.
Remember, there are several exemptions to the stay-at-home orders, but only for essential services and activities, such as visiting healthcare providers and pharmacies, getting groceries and takeout, and taking care of pets. For more detailed information, see the governor's office's FAQs regarding this order.
For more information on COVID-19 and how it affects UNCSA, please visit our website, uncsa.edu/coronavirus for updates.
Dear UNCSA Community,
I hope everyone is well as I check in again with my latest video update.
It is hard to believe that we are already well into the homestretch for this academic year. With that in mind, I have used this update primarily to fill you in on our planning for the virtual celebration of graduating students. While we are still planning an in-person commencement ceremony in the future, we have come up with what we believe will be a wonderful way to celebrate our University and High School Classes of 2020. We'll launch these online celebrations at 10 a.m. May 9 for University graduates and 10 a.m. May 16 for High School graduates; but they will remain available following each event to view on demand whenever you wish. Tune in to the update and look out for an email invitation for more details.
In this update I also address questions and concerns that we continue to receive regarding plans for the fall semester. Please know that we are actively planning for several scenarios for how the school year might begin, knowing we can't yet predict with certainty the path the current health crisis will take. We are hopeful that we'll be able to bring students, faculty and staff back together as soon as possible, but top priority remains the safety of everyone in our community. We are working hard to prepare for the future and do everything we can to be able to deliver the caliber of education and experience you expect from UNCSA next year.
Until the next time -- stay strong, Pickles!
Last week, Interim Chancellor Brian Cole announced that the UNC System approved our ability to offer prorated refunds for unused housing and dining services as a result of the rapid response to the COVID-19 pandemic. Since reducing university operations, we recognize that students have faced many difficulties as you have quickly moved out of residence halls, lost access to dining, and transitioned to online learning.
UNCSA is working with the UNC System to provide these refunds as soon as possible. The refund payment processes have already begun and are expected to take no longer than three to four weeks, so all reimbursements are distributed no later than the end of April.
All refunds will be processed through the UNCSA Student Accounts Office to address any outstanding balances (fines, fees, payment plans, etc.) with the remaining balances issued as refunds. Refund calculations will be applied from March 16, 2020, the first day after the day students were directed to vacate campus housing. All applicable UNCSA students (high school, undergraduate and graduate) who are no longer able to use their housing or dining contracts will be included in the refund process.
Students and families can help us expedite this effort by ensuring your direct deposit information is updated and accurate in TouchNet, our online payment and refund portal. Please note that this direct deposit is separate from student payroll, and may only be accessed through the "Student and Staff" login.
We appreciate your patience as we work through this process. We are committed to issuing all refunds as expeditiously as possible. If you have any questions, please reach out to Student Accounts at firstname.lastname@example.org.
Dear UNCSA Community,
As promised, here is my next video message to all of you as we complete Week 2 of online classes. I wanted to take this opportunity to address a few of the most frequently asked questions from this week, specifically about refunds and academic grading policies. I am pleased that we were able to offer some good news on both fronts, as we know how important these subjects are to all of you. But I know that each move forward brings more questions, and we will stay in close communication to share more information as soon as we are able.
I want to again reiterate that we remain keenly aware that in addition to navigating the shift to online instruction, some of you are dealing with challenging personal and family situations that make living up to your usual potential more difficult. Please know that we want to do all that we can to help you succeed in these less than favorable circumstances.
Again, I want to assure you that we are listening and trying to respond as quickly as possible and we will continue to provide updates via email and messages from me. In the meantime I look forward to seeing more of your fantastic contributions online at #poweringcommunity. Remember that continuing to make art is one of the ways you can be a light in the darkness as the world navigates this pandemic.
Hope you are safe and well, and that you are all able to enjoy your weekend wherever you may be.
I write to share with you the provisional academic policies we have put in place to
support you during this semester. These policies are intended to give you some flexibility
in navigating your online coursework. I understand how difficult it is for our campus
community to be apart and to have to adapt so quickly to an online learning environment.
The UNC System considers the conditions created by the COVID-19 pandemic as constituting
extenuating circumstances, and this will be noted on your university transcript.
UNCSA is making the following policy provisions for the spring 2020 semester only:
The entire policy is included below and will be on our COVID-19 website. Please submit your questions through this form so that we can review quickly, respond to you, and add to the FAQ section.
On behalf of the entire faculty and staff at UNCSA, I wish to convey our concern for you and your well-being. Please stay connected with your faculty and peers during this time, and reach out when you need us.
UNCSA COVID-19 Provisional Academic Policies
To: University Employees
COVID-19 Special Work and Leave Provisions are effective April 1 – April 30, 2020.
UNC System Interim President Bill Roper has approved special emergency provisions for SHRA and non-faculty EHRA employees who cannot work during the COVID-19 pandemic. These provisions supersede all regular policies and can be changed by Interim President Roper at any time based on the development of the System's COVID-19 response and the operational needs of UNCSA.
One of these provisions is special paid administrative leave. Paid administrative leave is leave that you may take with pay if your circumstance is included in the categories below. It does not count against other categories of leave. paid administrative leave must occur within the employee's regular work schedule (or typical work schedule for temporary employees as determined by their supervisor). Paid administrative leave doesn't include overtime or other special pay provisions and is time that does not have to be made up.
Supervisors should give every possible consideration to employees who request to use paid administrative leave. Supervisors also have the discretion to deny or defer special leave provisions if an employee is deemed mandatory (position addresses urgent public health needs, public safety, or critical infrastructure needs).
Categories that enable an employee to request paid administrative leave are listed and explained below:
High-Risk Employees: Special consideration should be given to employees who are determined to be "high risk" for contracting COVID-19. Supervisors may allow these employees to telework or approve paid administrative leave.
Employees in the "high risk" category meet one of the following conditions:
Employees with Child Care and Elder Care Issues: Employees who can't work because they have child care or elder care needs due to COVID-19-related facility closings will receive paid administrative leave for the period of time they are unavailable to work. If more than one person in the household is a state employee, then the employees are expected to work with their supervisor to determine how to allocate paid administrative leave to avoid an inappropriate overlap of leave usage.
Employees Unable to Telework: Employees may receive paid administrative leave if they cannot telework because their position and duties cannot be performed remotely, and reasonable alternate remote work is not feasible or productive.
Employees Who Are Sick from Cold, Flu or COVID-19: Employees who are sick due to symptoms of a cold, flu or COVID-19 or who are caring for a dependent with such symptoms may receive paid administrative leave. All other absences will utilize regular forms of leave such as sick, vacation and bonus leave, or shared leave if approved.
Part-Time Employees: For part-time employees with fluctuating schedules, paid administrative leave may be applied, but consideration should be given to the employee's average hours per week over the course of a month. In no case shall paid administrative leave exceed 40 hours per week.
Temporary Employees: Interim Chancellor Brian Cole will continue to offer full or partial special leave provisions to temporary employees (including students and retirees) based on available funds and operational needs.
The Chancellor has the discretion to offer telework to any temporary employees and/or to designate such employees as mandatory to address critical operational needs. If the temporary employee is unable to telework supervisors may discontinue such temporary employees or place them in inactive status.
Employees are not eligible for paid administrative leave if they are already on another pre-approved leave. Employees who were on other pre-approved leave, choose not to work, or are unavailable for reasons other than provided in the special emergency provisions must use the available and applicable leave types:
Mandatory employees are those employees who are directed by their supervisor to work
at specific dates and times on the UNCSA campus and in most circumstances are not
eligible for telework. Such employees have been deemed essential to work on-site during
the COVID-19 pandemic and include, but are not limited to, positions that relate to:
• public health and patient care
• public safety
• operation of critical infrastructure and facilities
• remaining on-site student and instructional support services
UNCSA maintains a list of mandatory employees required to meet the UNCSA operational needs specific to the COVID-19 pandemic. Supervisors must communicate expectations to mandatory employees. If you aren't sure if you are a mandatory employee, ask your supervisor. Employees' mandatory or non-mandatory status may be changed by supervisors at any time due to the ongoing operational needs of UNCSA and our COVID-19 response.
All non-mandatory employees may continue to be assigned work and are expected to telework, if feasible, given the nature of their position and duties. Supervisors may also reassign an individual to complete other work assignments that are not a part of their normal duties and responsibilities. If employees must take on significantly higher or more complex duties because the employee who normally assumes them is on paid administrative leave due to COVID-19, supervisors may compensate them accordingly for the duration of the assignment if funding is available. Supervisors must gain approval from Human Resources to do so.
SHRA and EHRA non-faculty mandatory permanent employees will receive added compensatory time for hours required to be worked on the UNCSA campus, and only for those specific dates and times that such on-site work is required; off-site (teleworking) hours will not be subject to these added special compensation provision. Employees must request approval from their supervisor to take the additional earned compensatory time.
These special emergency provisions will be subject to review on April 30, 2020 taking into account continuing developments regarding the COVID-19 pandemic and the availability of funds. We anticipate further guidance as the UNC System Office provides clarity around these provisions in the context of the larger federal CARES Act.
Please email questions related to this memo to HRLeaveInquiries@uncarts.onmicrosoft.com, Human Resources will respond to your question as soon as possible. Director of Human
Resources Angela Mahoney will hold a call with supervisors on Wednesday, April 1 at
9:30 a.m. to review this memo and answer questions about mandatory employees and how
to facilitate paid administrative leave.
From: Angela Mahoney, Director of Human Resources
Dear Students,We recognize that many of the necessary actions taken in response to the COVID-19 pandemic have created a hardship for many of you who have had to move out of residence halls, lost access to dining services, and managed a wide range of individually unique challenges. Today, in an effort to address those challenges, we are pleased that the UNC System has announced that students at all System schools, including UNCSA, will receive prorated refunds of unused dining and housing fees incurred.
Today, Friday, March 27, Gov. Roy Cooper issued a stay-at-home order for the state of North Carolina in an effort to combat the ongoing spread of COVID-19. The order goes into effect at 5 p.m. Monday, March 30, and will remain in effect for 30 days.
The statewide order is similar to the citywide order given on March 25 by Winston-Salem Mayor Allen Joines that goes into effect at 5 p.m. today. There are more than 700 cases of COVID-19 in North Carolina and at least 24 cases of COVID-19 in Forsyth County, according to public health officials. There are currently no COVID-19 cases on the UNCSA campus.
Previous measures implemented at UNCSA still apply:
There are several exemptions to the stay-at-home orders. Some of them are: for health and safety, for necessary supplies and services, for outdoor activity, for certain types of work, and to take care of others. For more detailed information, see the governor's office's FAQs regarding this order.
The COVID-19 pandemic continues to be a rapidly evolving situation. Please regularly check uncsa.edu/coronavirus for updates.
Dear UNCSA Community,
Today, Wednesday, March 25, Mayor Allen Joines issued a stay-at-home order for the city of Winston-Salem in an effort to combat the ongoing spread of COVID-19. This order includes members of the campus community who reside in Winston-Salem and goes into effect at 5 p.m. Friday, March 27, and will remain in effect until Thursday, April 16.
There are currently no COVID-19 cases on the UNCSA campus. There are at least 17 cases of COVID-19 in Forsyth County, according to public health officials. Previous measures implemented at UNCSA still apply:
There are several exemptions to the mayor's stay-at-home order. Some of them are: for health and safety, for necessary supplies and services, for outdoor activity, for certain types of work, and to take care of others. For more detailed information, see the mayor's official order and the city's FAQs regarding this order.
The COVID-19 pandemic continues to be a rapidly evolving situation, Please regularly check uncsa.edu/coronavirus for updates.
Dear UNCSA Community,
Today we mark a significant moment where we take our first steps forward in these unprecedented times. This morning we resumed classes at UNCSA, all of which are now taking place exclusively in an online environment. While the moment is one that carries a significant level of sadness and disappointment for all of us, it is also one that brings resilience and hope as this community of artists together begins to move forward.
It wasn't that long ago that we had to make the initial announcement that we would be extending Spring Break and transitioning to online instruction, and yet so much has happened since then. The rapid pace of the change and disruption we have faced has been disorienting for everyone, and the required adjustments are substantial and impactful. On Saturday I came to campus to check in with the dedicated Student Affairs team that is doing everything they can to assist students and parents with a difficult transition. While there, I spoke with students and parents as they collected belongings and prepared for a much different conclusion of our semester than we had planned. There was a lot of sadness on those faces, but there was also strength and perseverance. I want to express my sincere gratitude to everyone – students, parents, faculty and staff – for the diligence, faith and resolve that have been evident throughout our community over these last days. You have each been instrumental in helping UNCSA move forward.
Nothing – not even the novel coronavirus – will deter us from our mission to train artists and enrich the cultural and economic prosperity of the people of North Carolina and the nation. Now, as we enter a new and unprecedented chapter in the history of our school, we will focus on the core goals and outcomes for our students and continue to do everything possible to position you to be successful in your programs, as well as next steps in your careers. Today is a step forward, but I know that things will likely get harder before they begin to return to any sense of normalcy. Recently I heard UNC System Interim President Bill Roper say, "We will get past this, but to get past it we first have to go through it." The strength of the UNCSA community is what will make that happen. We will do that together with patience and a deep commitment to each other.
One of the principal things that defines us is the art that we create and how we share it with the world every day. The COVID-19 pandemic has created a physical distance between us, and in the past weeks we have been left with a silence and a darkness in the absence of the art that usually overflows from this campus and its people.
Today let's commit to filling that silence with more music, poetry and storytelling than ever before. Let's bring our light back into the world with more dance, painting, and sculpture. From wherever you are currently sheltered, please share the images and videos of the art that you are creating with #poweringcreativity as well as a new hashtag especially for this time: #poweringcommunity. We'll be actively reposting and sharing the work from our students, faculty, staff and alumni through the UNCSA media channels more meaningfully than ever.
I have never been more proud to be a part of UNCSA. This is an incredible family that has unparalleled talent, creativity and grit. What our community of artists does is not only important for the arts industry – it is crucial for our society. Our world desperately needs the empathy and joy that only art can create, and none of that is possible without you. I know that you will all rise to the challenge.
Very best regards,
Dear Class of 2020,
I know you’ve received a lot of updates from me lately, but I feel it is important to reach out again today regarding something I know is on the minds of our graduating students as well as the rest of the UNCSA community, which is commencement.
Due to the rapid spread of COVID-19 and public health advisories on large gatherings, we have decided that our university commencement on May 9 and high school commencement on May 16 will not take place in-person as planned.But rest assured, UNCSA will do everything possible to hold in-person commencement ceremonies as soon as it is safe to do so. In the meantime, we are planning to host virtual and interactive tributes to all of our seniors on May 9 and 16. Please stay tuned for details on this in the coming weeks.
Again, please take care of yourselves and each other, and refer to our UNCSA COVID-19 webpage for more information and instructions for self-quarantine. Thank you for your patience, perseverance and resilience as our Fighting Pickle family continues to deal with the impacts of the coronavirus (COVID-19).
After substantial deliberation and discussion with Interim Provost Peterson, deans
and other faculty leaders, it is with great sadness that we let you know UNCSA has
made the very difficult decision to suspend in-person classes for the entire spring semester. This means that when we
transition to a 100% online format on Monday, March 23, we will continue in that environment
for the duration of those courses. This also means that all student performances and
events scheduled during the rest of the spring semester are effectively canceled.
Our timeline to assess our situation and make a longer-term decision about the spring semester was cut short due to yesterday’s new UNC System directive to reduce student populations on all campuses substantially. We are confident this decision is in the best interest of our campus community and the community at-large, given the severity and escalating nature of the situation and nationwide response to the spread of COVID-19.
This is an unprecedented measure and one that is enormously disappointing for every member of the UNCSA community. We want to assure you that we will continue to do everything possible to prepare graduating seniors to transition into their professional careers or next steps in their education, as well as provide continuity for all of our students during this challenging time.
The UNC System continues to monitor the situation and plans to make a systemwide decision regarding in-person commencement by April 1.
To our students: Our arts, liberal arts, and high school faculty are hard at work preparing for a robust online experience to support the completion of your coursework. This is a heavy lift and will be a new experience for all involved, and we encourage you to take full advantage of the resources available to make the most of your online learning experience.
We realize that you will have many questions about how this news affects you and our campus. Your deans and faculty will reach out soon with pertinent information and next steps regarding your arts and academic programs. For comprehensive information regarding Students Affairs, Residence Life and other groups that provide student services, please refer to the COVID-19 FAQs, which we will continuously update.
These are challenging times for our institution, our nation and the world, and it will take time for this crisis -- and the anxiousness that comes with it -- to pass. But it will pass. Our community and our will is strong, and they will remain so. Together we will take uncertainty, trials and obstacles and turn them into truth, empathy and beauty, because that is what artists do. It is at our core and it is who we are. We are innovators and creators and together we will meet these hard times head on and come out even stronger on the other side -- and we will care for each other in the process.
Dear Staff and Faculty,
As you know, the federal and state government’s response to COVID-19 continues to
evolve at a rapid pace. Given recent changes, the UNC System has updated its guidance to campuses to include a directive to substantially reduce the number of
students in campus housing and to encourage non-mandatory employees to telework if
possible. Below is how this will affect UNCSA:
SHRA and non-faculty EHRA non-mandatory employees are expected to work remotely, if possible.
As we adapt to the rapidly evolving situation, the health and safety of our students,
faculty and staff, as well as our community at-large, and the delivery of our core
academic mission, remain our priority.
Staff, please direct questions about teleworking or administrative leave to Director of Human Resources Angela Mahoney.
Faculty, please direct questions to your dean and Director of Faculty Affairs Kim Pauley.
Dear SHRA and EHRA non-faculty employees,
Yesterday Gov. Roy Cooper announced an Executive Order that directed all North Carolina K-12 public schools to close through at least March
30 as a result of the COVID-19 pandemic. We realize that this will present additional
challenges for our campus community.
The governor’s Executive Order does not alter the guidance we have received from the UNC System Office, nor any of the instructions we have communicated to you over the past several days.
At this time, it is up to your supervisor/management to decide which employees may
telework based on the nature of their work and which may not. Teleworking may not be possible for some positions depending on the impact on university
operations and especially positions that impact essential functions, including student
services. However, telework is encouraged where possible. UNCSA has resources for remote working available.
Regardless of mandatory or non-mandatory employee status, maximum consideration should be afforded to granting teleworking flexibility to those individuals who are identified by public health authorities as at high risk or who are caregivers for such individuals.
The following provisions apply with reference to employees who need to be out of work due to caring for school-age children or elder care:
When UNCSA is open but an employee, who is a parent (or guardian), is required to stay home with a child or elder (as defined in the FMLA) because of the closure of a day care facility, public school or care institution, the non-mandatory employee may, with approval of the supervisor, be allowed to work at home OR elect to:
These guidelines apply equally to SHRA or EHRA employees and whether an individual
is designated as a mandatory or non-mandatory employee.
Given the added anxiety that may be caused by developments associated with COVID-19, we want to remind you of the availability of the UNCSA Employee Assistance Program (EAP) - ComPsych. Call 888-311-4327 TDD:800-697-0353 or register online at guidanceresources.com using Web ID: UNCSA
As always, it is critically important to stay connected and informed during this time. Please regularly check uncsa.edu/coronavirus for updates. Also, monitor your email and UNCSA social media channels as we will update information as frequently and quickly as possible.
For questions, please contact the Director of Human Resources Angela Mahoney.
Dear Campus Community,
Out of an abundance of caution and in an effort to mitigate the potential effects of COVID-19 on our campus and in our community, the deans, cabinet members and I have made the difficult decision to suspend student and guest artist performances through April 5, 2020.
We are purposefully suspending these performances instead of canceling them to allow the flexibility to reimagine these productions at a later date if necessary. We recognize that this will be especially hard for our students and have asked deans to work closely with them to ensure their final projects are realized.
This includes the following performances:
I know you have poured your hearts into preparing for these performances and I want you to know that your work is deeply valued and appreciated. We are committed to balancing the needs of our young artists with our responsibility to help prevent any further escalation of the current pandemic. I appreciate your understanding of the difficulty we faced in making this decision.
Dear Campus Community
Our leadership team and the UNC System Office continue to monitor the spread of COVID-19
Today the System Office delivered instructions for all UNC System institutions to prevent the spread of the COVID-19 virus in North Carolina. For UNCSA, that means that Spring Break is extended through March 20 for students. No classes, rehearsals, performances, or events will be held next week. If at all possible, students are strongly encouraged to return to or remain home at this time. As early as March 23, we will move to predominantly online course delivery. Faculty should plan to work March 16-20 to prepare for this transition. Further information regarding academic preparation and student services will be coming from the Office of the Provost soon.
Even though classes and events are canceled next week, the UNCSA campus will remain open. Here is a summary of the instructions received from the System Office:
Our goal this evening was to inform you as quickly as possible about these plans and I realize this information will raise a lot of questions. We will update you as soon as additional information is available. Refer to this page, uncsa.edu/coronavirus, for the latest information on our campus response.
Dear Campus Community,
You may have seen that Governor Roy Cooper declared a state of emergency in North Carolina today in response to coronavirus (COVID-19). This type of declaration is typically issued before an emergency occurs to free state resources, alter state regulations and change authorities within state government to allow for a quicker response. It does not mean there is imminent danger to the university community.
UNCSA is in close contact with local, state and System officials. We will share more information as soon as it becomes available.
Dear Campus Community,
Our leadership team and the UNC System Office continue to monitor the spread of COVID-19 closely. Currently, there are no cases of COVID-19 in Forsyth County. There are two confirmed cases in North Carolina in Wake and Chatham Counties.
Our directive for self-quarantine remains the same:
Self-quarantine is ONLY required if you have visited an area where a confirmed case of COVID-19 is present, AND you have respiratory symptoms and a fever. Please call Health Services (students) or your health-care provider (faculty and staff) for screening. Then report your status to the university by notifying your dean or supervisor and complete the self-reporting form.
As of today, we have not made plans to cancel classes, events or performances. We’re continuing to monitor the spread of COVID-19 in North Carolina closely. Information
about the outbreak in our state is the most crucial factor in informing the actions
we may need to take to ensure the safety of our community.
The following prohibitions and recommendations also remain the same:
* In this update, we’ve clarified impacted areas from “states that declare a state of emergency” to “states where COVID-19 is confirmed.”
We understand that this can be a stressful time, but urge you to be thoughtful and kind with your actions towards others. Exposure to the virus is the only factor in determining if a person poses any risk of spreading COVID-19. Outside of that, no group of people poses any higher risk than another. The media has reported incidents of bullying, harassment, and other stigmatizing actions, related to the COVID-19 outbreak. We want to emphasize that this kind of behavior is against UNCSA values and is not tolerated.
Please stay alert to future communications. All updates will be posted on uncsa.edu/coronavirus.
Coronavirus update: New travel restrictions implemented
March 6, 2020
Dear Campus Community,
Our leadership team and the UNC System Office continue to monitor the spread of COVID-19 closely. As you are aware, the virus has spread globally and in the United States. Currently, there are no cases of COVID-19 in Forsyth County. There are currently two confirmed cases in North Carolina: one in Wake County and one in Chatham County, both in the Triangle region of North Carolina.
The university is implementing the following new domestic and international travel restrictions and recommendations, effective immediately, in an effort to protect members of the UNCSA community and mitigate the potential effects of COVID-19 on our campus:
Update : March 8, 2020 - New York declared state of emergency.
We understand you may have questions about the requirement to self-quarantine, and we will have more information about that process over Spring Break. Please stay alert to future communications. All updates will be posted on uncsa.edu/coronavirus.
If you have general questions about the virus or how it spreads, we encourage you call to the North Carolina COVID-19 Helpline: 1-866-462-3821.
We know that these actions may complicate your plans for Spring Break; however, we have come to these decisions with the health and well-being of our entire community in mind.
How the coronavirus could affect UNCSA
March 3, 2020
We are continuing to closely monitor the spread of COVID-19 and are dedicated to the safety of our university and the broader community. At this time, there are no cases in Winston-Salem, however, this afternoon the first COVID-19 case in North Carolina was reported in Wake County. This is a rapidly evolving situation that will continue to change daily.
This morning, chancellors of all 17 campuses of the University of North Carolina System met by conference call with experts from the UNC Health System to discuss the potential effects of COVID-19 on our academic communities. The System Office and our university have plans in place to prepare us for a pandemic, should it occur.
UNCSA is strongly recommending that all travel to areas that have experienced widespread sustained transmission (Level 3) or experienced sustained community transmission (Level 2) be postponed. Not only could visiting these areas put you and those close to you at risk, you could be subject to screening and monitoring when returning to the United States. The list of Level 3 areas is updated by the CDC, and likely will expand as the situation worldwide evolves.
Self-quarantine is recommended for people who have come in direct contact with those who have confirmed
COVID-19 illness or who have traveled from areas where COVID-19 has demonstrated widespread sustained ongoing transmission. UNCSA recommends that students, faculty and staff returning from Level 3 areas self-quarantine
for 14 days before participating in campus activities. Students and faculty should communicate with their deans to manage their absence
during self-quarantine. Staff should work directly with their supervisors.
Students, faculty and staff who have traveled to the affected areas or who have come into direct contact with someone with the diagnosis of COVID-19 and who have a fever with or without respiratory symptoms should seek medical care. Students should contact Student Health Services immediately. Faculty and staff members should contact their primary care physician, and should not come to campus.
We will continue to monitor our response with the UNC System Office and local and state authorities. If the situation escalates, we could change our public health strategy to mitigating the further spread of the virus. This approach could involve social distancing measures to decrease potential contact between large groups of individuals—such as postponing or canceling performances and/or events, moving activities to online channels, or other changes.
We have contingencies planned for administrative departments, medical care, housing, and emergency communications, and the provost has requested that deans work with faculty on plans for academic continuity.
Please remember to exercise the same reasonable precautions used to prevent the spread of viral illnesses: practice good hand hygiene; do not share food, drinks, etc.; avoid close contact with others if you feel sick, and cover your cough or sneeze.
Please visit uncsa.edu/coronavirus for updates about our response and take care of yourselves and each other to help ensure we remain healthy.
UNCSA is closely monitoring the novel coronavirus outbreak
February 27, 2020
With Spring Break approaching, we want you to know that UNCSA continues to monitor the spread of COVID-19, also known as the coronavirus, as more cases are confirmed in the United States and other countries. We know you are likely hearing a great deal about the virus in the news, but we want to assure you that the exposure risk at UNCSA remains low. There are no suspected or confirmed cases on the UNCSA campus or in North Carolina.
UNCSA continues to work closely with the Forsyth County Health Department and the N.C. Department of Health and Human Services to monitor the spread of the virus, and we are actively monitoring and following all Centers for Disease Control (CDC) and federal guidelines related to this virus. Our teams have also reviewed and updated the UNCSA pandemic response plan and are fully prepared to put the plan into action if necessary.
As you consider travel over the coming break, please be aware that recommendations regarding travel to countries where the virus is present continue to change quickly. We strongly encourage anyone with travel plans to consult the CDC and State Department websites to ensure you are aware of the most up-to-date recommendations. Students, If you are planning to travel to any of the affected areas please complete this form: Self-Reporting International Travel and Potential Exposure Form. Faculty or staff please notify your supervisor, who should report the information to Director of Human Resources Angela Mahoney.
Symptoms of the virus include fever, coughing and shortness of breath. If you are exhibiting any of these symptoms, AND you have traveled to any of the affected areas, you should contact your primary care physician.
Please remember that the standard recommendations to stay healthy during cold and flu season apply to this virus as well:
For further information about the coronavirus and current information on the situation, visit the CDC Novel Coronavirus Website.
We understand you may feel anxious as information changes rapidly. Please be sure to consult credible sources like those listed above, and while it is prudent to be cautious, know that the risk at this time in our community is still considered low. We will continue to communicate as the situation evolves, and in the meantime we wish everyone a safe and relaxing Spring Break.
(Reported by the Associated Press. Feb. 11, 2020.)
LONDON (AP) – The disease caused by a new virus that emerged late last year in China and has since sickened tens of thousands of people now has an official name: COVID-19.
At a press briefing on Tuesday, the World Health Organization said it had decided on the name after consulting with the Food and Agriculture Organization and the World Organization for Animal Health.
(The following message from UNCSA Medical Director Dr. Lauren Spillmann and Director of UNCSA Health Services Sharon Summer was emailed to all UNCSA students, faculty and staff on Wednesday, Jan. 29, 2020.)
As you have no doubt been hearing in the news, the Centers for Disease Control (CDC)
has reported an outbreak of respiratory illness caused by a novel (new) coronavirus
(termed “2019-nCoV”) that was first detected in Wuhan City, Hubei Province, China,
and continues to expand.
While the CDC considers this is a very serious public health threat, based on current information, the immediate health risk from 2019-nCoV to the general American public is considered low at this time.
To date, there have been no confirmed cases of 2019-nCoV in the state of North Carolina. UNCSA does not have any suspected or confirmed cases on our campus at this time.
Symptoms of the virus include fever, coughing and shortness of breath. If you are exhibiting any of these symptoms, AND meet any of the following criteria, students should visit Health Services and faculty and staff should contact your primary care physician:
Based on CDC guidance, UNCSA encourages faculty, staff and students to avoid all nonessential
travel to Wuhan, China, until the situation stabilizes.
We are currently in cold and flu season. The standard recommendations to stay healthy during cold and flu season apply to this virus as well:
For further information about the coronavirus and current information on the situation,
visit the CDC Novel Coronavirus Website or the N.C. Department of Health and Human Services. For updated travel notices related to the outbreak, visit the CDC's Travelers Health site.
Also, if you are planning to travel to China during spring semester or this summer, please complete this form by the end of the day tomorrow (Thursday): Self-Reporting International Travel and Potential Exposure Form.
Please do not return to campus and self-quarantine for 14 days if:
After you self-quarantine, call your health-care provider for a phone screening. Then report your status to the university by notifying your dean or supervisor and completing the self-quarantine reporting form.