Creative CoWorks Space Use Guidelines

Prioritization

The Thomas S. Kenan Institute for the Arts manages the use of Creative CoWorks and the shared use space available to tenants of the University Floor at 500 W Fifth Street on behalf of the University of North Carolina School of the Arts.  Creative CoWorks is intended to be used for events that are programmatic in scope and that align with the strategic missions of the Kenan Institute and UNC School of the Arts.

UNCSA faculty, staff, guest artists, and community partners may request to use Creative CoWorks for meetings, convenings and brainstorming sessions that fulfill the mission of the space.

UNCSA students may not use the CoWorks space without supervision of faculty or staff, unless otherwise approved/documented in writing by the Kenan Institute. Faculty and staff should not hold meetings with individual students at Creative CoWorks, but should use the space for group interactions only.

For those requesting to use the space for filming purposes, please contact Nadiyah Dorsey Quander at quanderd@uncsa.edu for additional information and requirements. 

Creative CoWorks encourages the free expression of ideas, opinions, and beliefs by the participants and guests in CoWorks activities and programs.  The views and opinions expressed by CoWorks users are their own and not an endorsement by the Thomas S. Kenan Institute for the Arts and the UNC School of the Arts.

COVID-19 Guidelines

All users and visitors to the space must adhere to the UNCSA Together Community Health Standards

Follow the three W’s:

  1. Wear: Masks are required in Creative CoWorks and all other shared spaces on the 3rd floor.
  2. Wash: Upon arrival at Creative CoWorks, please wash your hands. Before leaving, please use a disinfecting wipe to wipe down all surfaces within the Creative CoWorks suite or any of the other shared spaces on the 3rd floor. 
  3. Wait: Please maintain six feet of distance between you and your coworkers, and follow distancing signs placed around Creative CoWorks.

If you currently have or have had any of the following symptoms not related to another medical condition, or have had any of the following exposures in the last 14 days please do not come to Creative CoWorks:

  • Fever over 100 degrees Fahrenheit or chills
  • New or increased shortness of breath
  • Cough or sore throat
  • Diagnosed with COVID-19 in the last 14 days
  • Fatigue
  • Headache
  • Congestion or runny nose
  • Decreased sense of smell or taste
  • Muscle aches and pain
  • GI symptoms (nausea, vomiting, diarrhea)
  • In the last 14 days, you have cared for someone who is/was symptomatic of COVID-19
  • In the last 14 days you have been contacted by a public health or health care professional about possible exposure to COVID-19
  • In the last 14 days you have been in prolonged or close contact with someone who has tested positive for COVID-19

Scheduling

Events and convenings may be scheduled during Creative CoWorks operating hours of 8:30 am – 5:00 pm, Monday through Friday. The CoWorks space follows the holiday schedule of the UNC School of the Arts and is not available during scheduled holiday breaks for campus staff and administrators. Events and meetings outside of these hours may be considered on a case-by-case basis. Filming in the space requires a separate set of procedures.

All resident and non-resident events or meetings must be scheduled at least 72 hours in advance.

In accordance with the visitor’s policy of 500 W Fifth management, all visitors must enter through the main entrance on Fifth Street and check-in with the security desk prior to making their way to the University Floor. All guests and visitors should be prepared to show ID.

Who can use the Creative CoWorks Space?

  • UNCSA faculty, staff, guest artists and students with faculty or staff supervision
  • Arts Enterprise Lab alumni
  • Invited community members and partner organizations

How can the space be used?

  • Blue-sky meeting space/programmatic events/ideation/convenings/classrooms
  • UNCSA class presentations and culminating events
  • Shared Office space for invited community members and partner organizations

When can the space be scheduled?

  • Monday- Friday, 8:30 am – 5:00 pm
  • Events outside of these hours are handled on a case-by-case basis

For scheduling space at Creative CoWorks, email Nadiyah D. Quander at quandern@uncsa.edu.

Parking

Visitor parking is available in the surface parking lot on the corner of Poplar Street and Fifth Street. Parking is first come, first serve. In the event that the lot is full, on-street parking is available at metered parking spots Monday – Friday between 8:00 am – 6:00 pm. Metered parking spots are free after 6:00 pm on weekdays and all-day on weekends.

Freight Elevator Use

Deliveries requiring dollies, carts, and hand trucks must enter via the loading dock area on Poplar Street between 4 ½ and 5th Streets. All persons making deliveries to the dock must check-in with the security desk at the building’s main entrance at 500 W Fifth Street to obtain access to the freight elevator.

Food & Catering

COVID FOOD & BEVERAGE POLICY - Food must be prepackaged for self-service, and there is no access to refrigeration.

Food and non-alcoholic drinks are permitted, though all catered events must be approved by Kenan Institute staff at least ten days prior to the event.

Aramark at UNC School of the Arts is the official caterer for Creative CoWorks, and handles delivery and clean-up. Users may choose another catering service, upon approval by Kenan Institute staff, but will be responsible for all coordination of delivery, set-up, and clean-up.

Alcohol use may be approved on a case-by-case basis; if approved, events must follow UNCSA’s alcoholic beverage policy.

Food may not be stored in the Creative CoWorks space or the third-floor shared kitchen area overnight.

Residents and event hosts are expected to clean up after themselves in all spaces you use on the University floor. Please note additional cleaning instructions in the COVID-19 Guidelines & Procedures, including wiping all high-touch surfaces with disinfectant wipes. A housekeeping fee may be incurred if additional services must be arranged.

Occupancy/Capacity

There are a total of five spaces available for booking on the University floor. All spaces are first come, first serve, and subject to availability and approval from the Kenan Institute.

Creative CoWorks Suite

Capacity: 40
COVID Capacity: 15
Room size: 1615 SF

  • Blue-sky meeting space
  • Office space
  • Flex space
  • Movable whiteboards

Creative CoWorks Shared Spaces on the University Floor

*These rooms are shared spaces and are subject to availability. COVID guidelines will impact the capacity of these spaces significantly.

Board Room

Capacity: 14
Room size: 566 SF

  • AV/Power Point
  • Flat Screen TV
  • Wireless Capabilities
  • Wireless Presentation
  • Whiteboard
  • Apple TV
  • Video Conferencing

Event Space and Kitchen

*This space is temporarily CLOSED in accordance to COVID guidelines.

Capacity: 30
Room size: 1001 SF

  • Multipurpose Room
  • Whiteboard

General Conference Room

Capacity: 10
Room size: 320 SF

  • AV/Video Conferencing
  • Apple TV
  • Wireless Presentation
  • Whiteboard

Seminar Room

Capacity: 32
Room size: 991 SF

  • Presentation Room
  • AV/Power Point
  • AV Flatscreen TV
  • Wireless Capabilities
  • AV Projector
  • Video Conferencing
  • Wireless Presentation
  • Apple TV
  • Whiteboard

Smoking

500 W Fifth is a non-smoking building. There is a strict no-smoking policy on or around the premises.