Advisor Meeting Preparations
Advisor Meeting Preparations
The Advising Committee has prepared the following guidelines for undergraduate academic advising.
- Have dedicated advising hours; increase availability during peak advising times.
- Schedule advising appointments to accommodate a variety of students’ schedules in relation to the academic calendar.
- Send students reminders about when they need to schedule appointments and encourage them to see all their advisors.
- Meet with current students at least three times per semester (recommend week 1, 5 and 10) to coincide with pre-exam time period.
- Require or encourage students to complete/update an academic plan including when they intend to take which courses and bring it to appointment.
- Discuss students’ responsibilities in advising such as preparing calendars and reading emails.
- Provide arts and DLA advising in one advising session so that students do not need to make multiple advising appointments or see different advisors.
- Discuss unsatisfactory mid-term grade notifications, semester warning alerts, implications of academic probation, and refer to academic support resources (refer to Advisor Manual).
- Discuss undergraduate research opportunities, support systems, study abroad, internships, and other forms of experiential learning.
- Encourage engagement in the University and local community (e.g., clubs, student government, recreation, community service).
- Demonstrate that you care about the students’ academic success and be patient.
- Communicate regularly with students through emails about appointments and appointment preparation.
- Ensure that students have access to updates curriculum worksheets and information on departmental websites.
- Utilize departmental worksheets for arts and DLA requirements.
- Participate in advising workshops for faculty, provided by the University.
- Evaluate your advising and make improvements by seeking students’ input through appointment surveys.
- Address time-to-degree by advising which courses need to be taken immediately and which can be taken later for proper progression.
- Review entire transcript to ensure students have not repeated credit for equivalent coursework. This includes courses repeated at UNCSA and TR/AP/IB credit (together with transient study).
- Inform students about possible pitfalls of changing disciplines (e.g., time-to-degree; tuition surcharge; financial implications).
- Discuss consequences of withdrawing (from a single course and/or the University) and repeating a course; help them to understand the consequences (e.g., time-to-degree; tuition surcharge; financial implications; unique consequences per college/department). Send emails regarding these topics as appropriate.
- Assess students’ progression toward degree.
- Have students leave advising appointment with a plan to enroll in the exact courses needed to graduate.
- Encourage students to consider summer school as a method to staying on track.
- Discuss plan for finishing before reaching 140 attempted hours (tuition surcharge).
- Continue to make appropriate referrals in relation to career exploration and career development.