Contract Reappointment Evaluation

Multi-year contract faculty undergo Contract Reappointment Evaluation for their next contract in the penultimate year of their current contract. Faculty who are scheduled for evaluation will be notified by the Office of Faculty Affairs by March 1 prior to the evaluation year. This guide is intended to provide a Candidate for Contract Reappointment Evaluation a general overview of the process.  Questions should be directed to Kim Pauley in the Office of Faculty Affairs ( 336-770-3261).

What Guidance Documents Will Be Helpful?

*Note: External review is required only for multi-year contract faculty undergoing Contract Reappointment Evaluation for 5-year and 10-year contracts.  High School Academic Program faculty are exempt.

What Forms Are Required from the Candidate?

Procedures & Deadlines

September 1: Deadline for Candidate to upload Contract Reappointment Evaluation Packet to Interfolio RPT.

November 4: Deadline for Candidate to submit to the Dean an optional response regarding the Peer Review Committee Evaluation.

December 20: Deadline for Candidate to submit optional response to Peer Review Committee Evaluation. The Candidate may elect to submit a response, including additional supplemental materials, to the Peer Review Committee Evaluation. Responses should be uploaded to Interfolio RPT.

March 1: Deadline for Candidate to submit to the Provost an optional response to Dean’s Evaluation.;

Detailed procedures and deadlines can be found in "Procedures & Deadlines for Contract Reappointment Evaluation".

Contract Reappointment Evaluation Dossier

  1. The Office of Faculty Affairs will initiate a Contract Reappointment Evaluation case for you in Interfolio RPT over the summer. This is where you’ll upload all of your Contract Reappointment Evaluation packet materials. You will receive an email from the Office of Faculty Affairs via the Interfolio platform with a link to “View Case” along with instructions for using Interfolio RPT once your case has been initiated.

  2. Until your case is created, you may assemble your materials in Interfolio’s Dossier Institution. From your Interfolio dashboard you can access the Dossier Quick Start Guide just underneath the Dossier tile. You’ll also be able to see UNCSA’s guidelines for Contract Reappointment Evaluation to use as a guideline as you collect and manage your materials for reviews. Information about using institutional guidelines to prepare for reviews can be found here.

  3. More information about preparing your Contract Reappointment Evaluation Packet can be found in "Packet Requirements for Contract Reappointment Evaluation". Be sure to read this – it provides specific details about your packet requirements.

  4. Submit your Contract Reappointment Evaluation Packet by uploading your materials to Interfolio RPT. The due date is September 1.

  5. You will maintain read-only access to your packet after the due date. At that point, you will no longer be able to add or edit packet materials.

External Reviews

  1. Faculty undergoing Contract Reappointment Evaluation for a 5-year or 10-year contract must undergo evaluation by an external reviewer as part of the process. High School Academic Program faculty are exempt from the external review requirement.

  2.  

    You will submit the External Reviewer Nomination form as part of your Contract Reappointment Evaluation packet which is due September 1. Your dean will use this to aid in the selection of external reviewers.

  3.  

    Your dean will work with you to select a minimum of 3 external reviewers. One will be from your External Reviewer Nomination form. The second will be selected jointly by you and your Dean and may or may not be drawn from your Nomination form. The Dean has discretion to select the final reviewer from your Nomination form or select someone of his/her own choosing.

  4.  

    Your Dean will send a letter to the approved external reviewers asking them to provide a review. If they agree, your Dean will send them the External Reviewer Evaluation for Contract Reappointment Evaluation form along with your packet materials.

  5.  

    Your external reviewers will upload the External Reviewer Evaluation for Contract Reappointment Evaluation form to Interfolio RPT. Your dean will provide you with a copy of these evaluations when you meet with him/her to discuss your contract reappointment evaluation.

  6.  

    More information about the external reviewer process (including how to choose an external reviewer, how many reviewers you need, the procedure for soliciting external reviews, and what happens to those letters) can be found in "External Reviews FAQ" and "External Review Guidelines for Candidates & Deans".

Peer Review Committee Evaluation

  1. Your Peer Review Committee will complete its review and upload the Peer Review Committee Evaluation & Recommendation for Contract Reappointment Evaluation form to Interfolio RPT by October 28 for the Dean’s review. The Dean will meet with the Peer Review Committee to discuss its evaluation and recommendation by November 22.

  2. The Office of Faculty Affairs will share the Peer Review Committee evaluation with you via Interfolio RPT after it is submitted by the Committee. You may elect to submit to the Dean an optional response regarding the Peer Review Committee Evaluation. Faculty Affairs will send the Candidate a copy of the Peer Review Committee Evaluation once received from the committee via Interfolio RPT along with the Interfolio RPT link by which to submit the response. Responses must be uploaded to Interfolio RPT by November 4.

  3. If you have questions about the Peer Review Committee process in your school/division, please contact your Dean’s Office.

Dean’s Evaluation

  1. Your Dean will complete his/her review using the Dean's Evaluation & Recommendation for Contract Reappointment Evaluation form. He or she will meet with you to discuss your evaluation by December 6. You will be given copies of your external review letters (as applicable), the Peer Review Committee’s evaluation and the Dean’s evaluation. You will sign the Acknowledgement Statement for Contract Reappointment Evaluation during this meeting.
  2. You may elect to submit to the Provost an optional response regarding the Dean’s Evaluation. Faculty Affairs will send the you the Interfolio RPT link by which to submit the response after the Dean’s Office uploads the Dean’s Evaluation and the signed Acknowledgement Statement confirming the Dean has met with you to discuss the evaluation. Responses must be uploaded to Interfolio RPT by December 20.

Provost Review

The Provost will complete his/her review and provide a written decision by February 1.

In the case of a negative recommendation from the Peer Review Committee or Dean, the Provost will convene the Reappointment Advisory Committee no later than January 22 to review the evaluation and act in an advisory capacity.