Packet Requirements for Contract Reappointment Evaluation

Packet materials are due September 1.

UNCSA uses Interfolio Review, Promotion & Tenure (RPT), a faculty-oriented online secure platform, for submission and evaluation of materials provided by faculty members undergoing Contract Reappointment Evaluation.  Faculty Affairs will initiate your case in Interfolio RPT and send you an email via the Interfolio platform with a link to “View Case.”  Candidates should reference Help for Rank, Promotion and Tenure Candidates on Interfolio’s Help Center web page for instructions and best practices for organizing the packet. 

Required Packet Materials - Due September 1

1. External Reviewer Nomination Form
External Reviewer Nomination Form

External Review is required for Candidates undergoing evaluation for 5- and 10-year contracts.  High School Academic Program faculty are exempt from this requirement.

The External Reviewer Nomination Form is completed by the Candidate to recommend external reviewers to the Dean.  Candidates should recommend at least five reviewers to their dean. See External Review Guidelines for Candidates & Deans for Contract Reappointment Evaluation and External Reviews FAQ for more information about selecting external reviewers and external review policy and procedure.

 2. Self-Evaluation
Self-Evaluation Template

The self-evaluation serves as the foundation of the Candidate's packet materials and the Contract Reappointment Evaluation process as a whole. Using the Self-Evaluation Template for Contract Reappointment Evaluation, the Candidate will first provide a Philosophy of Teaching Statement. The Candidate will next provide a self-assessment of activities and performance for the contract period under review. This self-assessment should include an overview of teaching, creative activity/research, and service.

3. Curriculum Vitae (CV)
The most recent version of the candidate’s CV should be submitted. It should be dated and paginated. It should include a list of courses taught, a list of administrative assignments and professional creative activity/research.

4. Student Course Evaluations
The Candidate’s Student Course Evaluations for the contract period under review. As you are naming and organizing your materials, keep in mind reviewers are not necessarily familiar with them.

Check with your Dean’s Office if you do not have copies of your student course evaluations for the contract period under review.

*Due to the unexpected and rapid transition to online teaching in response to the COVID-19 pandemic, candidates are not required to include Student Course Evaluations from the Spring 2020 term.

5. Syllabi
The Candidate’s syllabi for courses taught during the contract period under review. As you are naming and organizing your materials, keep in mind reviewers are not necessarily familiar with them.

6. Annual Evaluations
The Candidate’s Annual Evaluation/Update of Professional Activities Form, Parts I & II for each year of the contract period under review*. As you are naming and organizing your materials, keep in mind reviewers are not necessarily familiar with them.

Check with your Dean’s Office if you do not have copies of both Part I or Part II of the Annual Evaluation.   

7. Mid 10-Year Review Materials

The Peer Review Committee Evaluation and the Dean’s Evaluation from the Candidate’s last Mid 10-Year Review.

This is required only for Candidates whose next contract is a 2nd or 3rd 10-year contract. 

Check with your Dean’s Office or the Office of Faculty Affairs if you are missing either of the required documents.   

8. Optional Supplemental Support

The Candidate may include any additional information in support of the review; however, supplemental support is not required.

Optional Candidate Responses

1.  Optional Candidate Response to the Dean Regarding the Peer Review Committee Evaluation
The Candidate may elect to submit an optional response to the Dean, including additional supplemental materials, regarding the Peer Review Committee Evaluation. 

The Peer Review Committee Evaluation is due to Faculty Affairs on October 28. Faculty Affairs will share the evaluation with you via Interfolio RPT along with a link to upload your response. Your response is due within seven calendar days from the date Faculty Affairs shares the evaluation with you. 

2. Optional Candidate Response to the Provost Regarding the Dean's Evaluation

The Candidate may elect to submit an optional response to the Provost, including additional supplemental materials, regarding the Dean’s Evaluation.

The Dean's Evaluation and signed Acknowledgement Statement confirming the Dean has met with you to discuss the evaluation are due from the Dean's Office to Faculty Affairs by December 13.  Faculty Affairs will send you the evaluation and the Interfolio RPT link by which to submit the response after the Dean’s Office uploads these documents.  Your optional response must be uploaded within seven calendar days from the date Faculty Affairs shares the evaluation with you.