my SA

Candidate’s Guide to the Faculty Rank Promotion Process

This guide is intended to provide a Candidate for Faculty Rank Promotion a general overview of the process. 

If you have any questions, please contact Kim Pauley (336-770-3261) in the Office of Faculty Affairs.

Before You Begin

  • See the Rank Promotion Eligibility Paths to determine your eligibility to apply for rank promotion.
  • Faculty who elect to apply for rank promotion during a rank promotion eligible year outside of their contract reappointment evaluation year may not use any prior evaluative materials.
  • Attend a Faculty Rank Promotion informational workshop. Look for workshop announcements in your email and the My SA announcements.
  • Talk to your dean about your intention to apply for faculty rank promotion. Make sure you start thinking about external reviewers that you and your dean can agree upon.
  • Read the guidance documents and review the forms to understand what is expected of you.
  • It may be helpful to add deadlines into your calendar.

What Guidance Documents Will Be Helpful?

What Forms Are Required from the Candidate?

Procedures and Deadlines

May 1: Deadline to submit the Letter of Intent for Rank Promotion to Faculty Affairs. Email your Letter of Intent to

September 1: Deadline for Candidate to upload their Rank Promotion packet to Interfolio Rank, Promotion & Tenure (RPT).  

See "Procedures & Deadlines for Rank Promotion" for detailed procedures and deadlines. 

Rank Promotion Packet

  1. Faculty Affairs will initiate your case in Interfolio RPT after you submit your Letter of Intent.  This is where you’ll upload your Rank Promotion Packet materials. You will receive an email from the Office of Faculty Affairs via the Interfolio platform that includes a link to “View Case” along with instructions for using Interfolio RPT once your case has been initiated. 
  2. More information about preparing your Rank Promotion Packet can be found in "Packet Requirements for Rank Promotion" and the Packet Checklist for Rank Promotion. Be sure to read this – it provides specific details about your packet requirements. Of note, "Procedures for Faculty Self-Evaluation for Rank Promotion" and the sample evaluations are designed to help you write your self-evaluation and Engaged & Sustained Résumé. And it’s important to read because packets that don’t meet the requirements will be returned.
  3. Upload your Rank Promotion Packet to Interfolio RPT.  The due date is September 1

External Reviews

  1. Submit the External Reviewer Nomination Form as part of your Rank Promotion packet which is due September 1. Your dean will use this to aid in the selection of external reviewers.
  2. More information about the external reviewer process (including how to choose an external reviewer, how many reviewers you need, the procedure for soliciting external reviews (the dean does it) and what happens to those letters) can be found in "External Review Guidelines for Candidates & Deans for Rank Promotion". Another helpful document is the External Reviews FAQ.
  3. Your dean will work with you to select a minimum of 3 external reviewers. One will be from your External Reviewer Nomination Form. The second will be selected jointly by you and your Dean and may or may not be drawn from your Nomination Form. The Dean has discretion to select the final reviewer from your Nomination Form or select someone of his/her own choosing.
  4. Your Dean will send a letter to the approved external reviewers asking them to provide a review.  If they agree, your Dean will send them the External Reviewer Evaluation for Rank Promotion. This form has links to the guidance documents "Definitions & Sample Criteria for ESP Rank Promotion" and "Guidelines for Reviewers of Rank Promotion Applications". Your Dean will also send your packet materials using the Interfolio RPT platform.
  5. Your external reviewers will upload the External Reviewer Evaluation for Rank Promotion to Interfolio RPT for the Dean’s review. 

Peer Review Committee Evaluation

  1. Your Peer Review Committee will complete its review and upload the Peer Review Committee Evaluation for Rank Promotion to Interfolio RPT by October 28 for the Dean’s review. 
  2. If you have questions about the Peer Review Committee process in your school/division, please contact your Office of the Dean.

Dean’s Evaluation

Your Dean will complete his/her review and upload the Dean’s Evaluation for Rank Promotion to Interfolio RPT by December 13.   

Faculty Rank Committee Review

The Faculty Rank Committee will complete its review and upload its recommendation to Interfolio RPT by April 1.

Provost Review

After the Faculty Rank Committee completes its review, your case will go to the Provost for review. The Provost will present his/her recommendations to the Board of Trustees at its last meeting of the academic year and the Board will vote on those rank promotion recommendations. See "Procedures & Deadlines for Rank Promotion" for specific dates.

Notification to Candidate

Once the Board of Trustees has voted, Faculty Affairs will send you a notification letter via the Interfolio RPT platform.