Process & Deadlines

Deadline

Task

Responsible Party

By July 1

Non-binding Letter of Intent Due to Faculty Affairs

The Candidate submits the Letter of Intent for Rank Promotion to rankpromotion@uncsa.edu. Faculty Affairs will send a copy of the Letter of Intent to the Faculty Rank Committee and the appropriate dean.

Upon receipt of the Letter of Intent, Faculty Affairs will initiate a rank promotion case in Interfolio RPT and send the Candidate an email with a link to his/her Rank Promotion case.

Candidates should refer to Packet Requirements for Rank Promotion and the Packet Checklist for Rank Promotion for guidance on required materials.

Candidate

By Sept 15

External Reviewer Nomination Form Due to Dean

The Candidate uploads the External Reviewer Nomination Form for Rank Promotion to Interfolio RPT for Dean review.

Reference the External Review Guidelines for Candidates & Deans for Rank Promotion and External Reviews FAQ for details regarding policy and procedure.

Candidate

By Oct 1

Rank Promotion Packet Due to Faculty Affairs

The Candidate uploads their Rank Promotion Packet materials to Interfolio RPT.

The Candidate will retain access to the Packet so that they may view it but will not be able to add to, delete from or in any other way modify the Packet once it is submitted.

Candidate

By Oct 15

Peer Review Committee Membership Finalized

The Candidate’s Peer Review Committee is finalized.

Peer Review Committees consist of three faculty members holding at least a second 3-year contract elected by the standing faculty of the school/division.

Faculty applying for rank promotion or undergoing Contract Reappointment Evaluation or Mid 10-Year Review are not eligible for committee membership

Office of the Dean

By Oct 15

External Reviewers Finalized

The Dean will work with the Candidate to select a minimum of three external reviewers from whom reviews will be solicited.

At least one approved reviewer will be from the External Reviewer Nomination Form for Rank Promotion submitted by the Candidate. The second candidate will be selected jointly by the Dean and the Candidate, and may or may not be drawn from the submitted list. It is the Dean’s discretion to select the final reviewer from the submitted list, or an external reviewer of his/her own choosing. 

If the list does not provide a sufficient number of approved reviewers, the Candidate and the Dean will add additional names until a sufficient number of external reviewers are approved.

The Dean and the Candidate may also select two alternates to ensure the participation of three External Reviewers.

Reference the External Review Guidelines for Candidates & Deans for Rank Promotion and External Reviews FAQ for details regarding policy and procedure.

Candidate & Dean

By Oct 20

Request for an External Review Sent to Potential External Reviewers

Using the Request for External Review for Rank Promotion, the Dean emails the approved External Reviewers asking if they will participate.  These emails should be sent from the dean’s UNCSA email address and should be retained until the evaluation process has concluded.

If the External Reviewer accepts the request, the Dean will send a formal request for external review using Instructions for Confirmed External Reviewers for Rank Promotion via Interfolio RPT.  The instructions include links to the External Reviewer Evaluation for Rank Promotion, Guidelines for Reviewers of Rank Promotion Applications and Definitions & Sample Criteria for ESP Rank Promotion.

The External Reviewer will be given access in Interfolio RPT to the following materials from the Candidate’s packet:

  • Self-Evaluation
  • Engaged & Sustained Resume
  • CV
  • Student Course Evaluations
  • Syllabi
  • Annual Evaluations
  • Supplemental Support

Office of the Dean 

By Oct 20

Office of the Dean Submits Peer Review Committee Roster to Faculty Affairs

The Dean’s Office uploads the Peer Review Committee Roster for Rank Promotion for each candidate to Interfolio RPT.

Faculty Affairs will send the Interfolio RPT link and guidance materials to the Peer Review Committee upon receipt of the Peer Review Committee Roster.

Office of the Dean

By Dec 15

Peer Review Committee Evaluation Due

Peer Review Committee Chair uploads the Peer Review Committee Evaluation for Rank Promotion to Interfolio RPT and moves the case forward for Dean review.

Peer Review Committee Chair

By Dec 15

External Reviews Due to Dean

External Reviewers upload the External Reviewer Evaluation for Rank Promotion to Interfolio RPT.

External Reviewers

By Feb 1

Dean’s Evaluation & External Review Documents Due

The Dean uploads the following documents to Interfolio RPT and moves the case forward for Faculty Rank Committee review:

  1. Dean’s Evaluation for Rank Promotion
  2. Final List of External Reviewers for Rank Promotion

Office of the Dean

By Mar 22

Faculty Rank Committee Recommendation Due 

The Faculty Rank Committee uploads the Faculty Rank Committee Evaluation for Rank Promotion to Interfolio RPT and moves the case forward for Provost review.

Faculty Rank Committee

By Apr 25

Provost Presentation of Rank Promotion Recommendations to Board of Trustees

Provost presents rank promotion recommendations to the Board of Trustees.

The Board of Trustees votes on rank promotion recommendations.

Provost

By May 3

Candidate Notified of Rank Promotion Decision

Faculty Affairs sends notification letter to Candidate with copy to Dean and Faculty Rank Committee.

Faculty Affairs

If you have any questions about the Rank Promotion process and deadlines, please contact the Kim Pauley in the Office of Faculty Affairs at 336-770-3261.