Accounts Payable & Travel

The Accounts Payable and Travel division of the Controller’s Office is responsible for monitoring and processing all non-salary financial obligations for the University community. Our goal is to consistently process payments in a timely manner so that vendor terms are honored and cash discounts are taken.

The department’s responsibility includes:

  • Processing vendor invoices for payment of goods and services that have been requisitioned on UNCSA purchase orders.
  • Processing and auditing departmental payment requests such as Direct Pay Requests, Travel Reimbursements and Petty Cash Reimbursement Requests.
  • Liquidating encumbrances
  • Distributing expenses to the appropriate Banner Finance funds
  • Maintaining archival records of all non-salary disbursement payments

Travel Policies and Procedures

Refer to the Travel Manual for guidelines when traveling, authorization, reimbursement, funding, transportation and other travel expenses. Download and use the travel reimbursement form to ensure accurate calculations of expenses.

Download Travel Reimbursement Forms

Direct deposits and check runs schedules are Wednesdays, but are subject to change due to summer hours, holidays, training. Campus will be notified of changes through a My SA announcement.

Travel at your fingertips

A quick reference to rates, receipt and allowance information when traveling. Download printable version.

Mode of Transportation Transportation Rates Receipt Requirement

Aircraft

Commercial Aircraft

Actual Coach Fare Yes
Chartered Aircraft Actual Cost Yes
Bus Actual Coach Fare Yes
Parking and/or Storage Fees Actual Cost

Yes

Private Vehicle    
Mileage up to 100 miles 54.5 cents ($0.545) per mile Yes MapQuest
Mileage in excess of 100 miles 33 cents ($0.33) per mile Yes MapQuest
Public Transportation $5 each one-way trip No
Rental Car Actual Cost Yes
Taxis and Shuttles Actual Cost Yes
Tolls Actual Cost Yes
Train Actual Coach Fare Yes
Registration Fees Actual Cost Yes
Baggage Fees/Baggage Tips
Airport Skycaps $2 per bag No
Airport Shuttle drivers $2 per bag No
Parking/Auto Related/Hotels
Valets $2 per car No
Taxi Divers $5 max tip Yes

Subsistence Rates (Meal Allowances including tips)

Meal Allowances In State Out of State
Meals in Overnight Status
Breakfast: Leave before 6 a.m. and day extended by 2 hours $8.40 $8.40
Lunch: Be in overnight status leave before noon day of departure or return after 2 p.m. $11 $11
Dinner: Leave before 5 p.m. or return after 8 p.m. and the day is extended by 3 or more hours $18.90 $21.60
Subsistence Rates (Lodging) $71.20 $84.10
Telephone Calls when in Travel Status $3 every two days $5 every two days


Accounts Payable & Travel Office Staff
The offices are located in the Administration Building

George E. Sills Jr.,  Disbursement Manager
Phone: 336-770-1328
Fax: 336-631-1233

Kristina McCain, Accounting Technician/Travel Coordinator
Phone: 336-770-3308
Fax: 336-631-1233

Sara Quesinberry, Accounting Technician
Phone: 336-770-3306
Fax: 336-631-1233