Biweekly Late Submissions Time Sheet Instructions
Hours worked must be submitted electronically by Web Time Entry on a biweekly schedule. All Biweekly Hourly employees must submit their time electronically to their Supervisor by noon on Monday after the Pay Cycle ends on Sunday. If deadlines are missed for an unusual circumstance, the employee will need to electronically complete and sign the Biweekly Late Submission Time Sheet. Then the Employee will email the Time Sheet to the Supervisor, who will electronically sign the form and email the Time Sheet to Payroll.
How to complete a biweekly late submission time sheet
- To complete the Biweekly Late Submission Time Sheet, the following information must
be entered on the PDF form electronically: Employee Name, Banner ID, Department, Position
number, Suffix, Biweekly Start and End Date, Date and Hours Worked.
Note: Hours worked will only accept hours to the nearest quarter. Example: 3 hours and 15 minutes should be listed as 3.25. (Rounding ¼ hour = .25, ½ hour = .50 and ¾ hour =.75) Hours will automatically calculate overtime hours in excess of 40 hours each week.
- The employee electronically signs and dates (type your name and date) the PDF time
sheet, and save to the employee’s computer. Next, the employee forwards the time sheet
via an email attachment to their supervisor for approval. If the employee does not
have a computer, the employee can go to their supervisor and complete the form together.
- Employee’s supervisor electronically signs and dates the time sheet by selecting
the red arrow to use the Adobe Digital signature and date/time stamp. Then the supervisor
submits via an email attachment to Payroll Forms at PayrollForms@uncarts.onmicrosoft.com.
Note: The Supervisor MUST electronically sign and email the PDF form. If you do not currently have an Adobe Digital signature, please create and activate one on your work computer using your UNCSA email. Biweekly Late Submission Time Sheets that are not electronically signed will be returned to the supervisor. Additionally, any time sheets not received directly from the employee's supervisor will not be accepted.
- Payroll Office will review the electronic time sheets and process for the next biweekly