If an employee shows any signs of cold/flu/COVID-19, employee will need to provide
medical documentation to HR.
Two-thirds pay for employees who cannot telework because their duties cannot be performed
Two-thirds pay for employees who cannot work due to COVID-19 related elder care needs.
Employee are required to use personal leave to cover the other one-third of their
Employees taking NC COVID-19 Admin Leave will need to code two-thirds of the hours
as NC COVID Admin Leave on their leave reports (see example below) and enter a comment
– COVID-19 (reason for leave)
Is there an advantage (to the employee or the university) to using NC COVID-19 Admin
Leave vs. keeping employees on regular hours?
No they would code their hours as FFCRA if they have applied and been approved by
It is recommended to allow employees to telework if possible, the NC COVID-19 Admin
Leave should be used for those unable to telework due to being a high risk employee.
It is recommended to allow employees to telework if possible, if unable to telework
employees would need to see the FFCRA policy.
Any hours worked would be entered as regular hours work starting June 1.
Any time worked on campus should be entered as regular hours worked Instructions can
also be found on the HR webpage under the COVID-19 leave instructions.
To calculate NC COVID Admin Leave hours multiply eligible hours taken times .667.
To calculate personal accrued leave, multiply NC COVID Admin Leave hours by .333 (round
result to the nearest .25).
If normal operations are impacted, it is at the discretion of the supervisor or department
head to adjust employee schedules to meet the needs of campus and the department.
If an employee can work from home/telework, then they should continue to work from
Yes, supervisors may adjust employee schedules as necessary to meet the needs of the
Yes, if a person is on preapproved leave, they would be expected to continue taking
leave on days they are not working/teleworking, if they are unable to telework then
NC COVID-19 Admin Leave may be used.
This would need to be discussed with the supervisor, some employees may not need to
report every day.
No, as of now, paid NC COVID-19 Admin Leave does not have to be made up, but you must
meet one of the COVID-19 conditions to be eligible.
Yes, employees will continue to submit their leave reports either biweekly or monthly.
For June 1 – June 30, a permanent or temporary employee may be granted two-thirds
of NC COVID-19 Admin Leave if:
The employee is high risk for COVID-19-19 infection or is a caregiver to someone who
is high risk
The employee must care for elder care facility closing
The employee is not a mandatory employee and, due to the nature of their position,
cannot perform their duties remotely
For the purposes of the COVID-19 event only, mandatory employees are employees (permanent
or temporary) who are required to work on-site during a public health emergency because
their positions have been designated by the institution as mandatory to operations
during the emergency. Designated mandatory employees will be notified by their supervisors
and informed if they are required to report for or remain at work in emergency situations.
Additional employees may also be designated to work if needed due to the length of
the emergency, illness of mandatory employees, or other needs.
Note: Due to the length and severity of this event, the definition of “mandatory employee”
used in relation to the COVID-19 outbreak is different than what is typically used
during an adverse weather event or other emergency.
Mandatory employees should have already been notified by their supervisor of this
designation and the requirements that come along with it. Employees with questions
should talk with their direct supervisor or the UNCSA HR office.