Communication Updates

My SA

Communication Updates

Read the university-related messaging regarding the COVID-19 pandemic and responses to the impact on UNCSA's students, parents, faculty and staff. Links to public information sessions on Aug. 2 and Aug. 3, 2021, also are listed on this webpage. Older emails are accessible and have been archived.

September 2021

Reminder: Stay home when you are sick (Sept. 20)

Dear Campus Community,

Medical providers in Student Health Services are reporting that students are going to classes with upper respiratory symptoms and are not contacting Health Services until several days after symptoms have appeared. Please remember that it is one of our Community Health Standards to stay home when you are sick. If students are experiencing upper respiratory and/or other COVID-19 symptoms, do not attend class, rehearsal or other events, and seek attention from Health Services. Employees with symptoms should not report to work, should notify their supervisor, and seek attention from their medical provider.

There is a wide range of symptoms reported with COVID-19 including the following, according to the CDC:

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea


As the semester continues, it is important that we recommit to our Community Health Standards in order to protect our campus and be able to continue in-person training and events. The Community Health Standards are:

Get Vaccinated
We strongly encourage our campus community to get vaccinated. Vaccination continues to be the best way to prevent severe illness resulting from COVID-19. We are pleased to report that 92% of students and 92% of employees have submitted proof of vaccination, to date.

Students, faculty and staff who have not submitted proof of vaccination are required to complete surveillance testing weekly, which takes place every Tuesday from 11 a.m. to 4 p.m. in Eisenberg Social Hall of the Hanes Student Commons, or submit a PCR test conducted by a community provider. Vaccinated individuals can participate in surveillance testing as capacity allows. Visit the testing webpage for more information. 

Wear a mask indoors
UNCSA is requiring all individuals to wear masks indoors regardless of their vaccination status. Some instructional activities, as approved by deans, will be permitted without masks.

Wash your hands
Everyone on campus must wash their hands frequently throughout the day (at least 20 seconds with soap and water) and use a hand sanitizer that contains at least 60% alcohol. Hand sanitizer dispensers are located throughout campus.

Stay home when you are sick
Students, faculty and staff should not come to campus if they are sick with any illness. 

Willingly report exposure and positive cases

  • Students are required to immediately notify Health Services if they have received a positive COVID-19 test or were in close contact with someone testing positive for COVID-19 so that contact tracing can begin.
  • Faculty and staff are required to immediately notify their supervisor of a positive COVID-19 test or if they were in close contact with someone testing positive for COVID-19.
  • Every member of the UNCSA community must participate in contact tracing. This is an essential process for protecting individuals who may have been exposed and protecting our campus from further spread.
  • Individuals with symptoms of COVID-19 should get tested and stay home and away from others per CDC guidance.

Visit the UNCSA COVID-19 Dashboard, updated daily Monday - Friday, for information about case status on campus. 

Thank you for doing your part to protect our community.

 

August 2021

New positive case protocol (Aug. 24)

Due to evolving information about the transmission of the delta variant of COVID-19, and following CDC guidance, UNCSA is making changes to its positive case protocols, effective immediately.
 
Any person, regardless of vaccination status, who has been identified as a close contact of an individual who has tested positive for COVID-19 will be required to be tested 3-5 days following the date of their exposure. Close contacts who have submitted proof of vaccination should also diminish contact with other people as much as possible, continue to mask in indoor settings, and distance where appropriate until negative test results are returned. Close contacts who have not submitted proof of vaccination are required to quarantine for 14 days. If test results are positive, isolation protocols will be implemented immediately. See the Safe Campus webpage for more information on those procedures.

Students, faculty and staff who have not submitted proof of vaccination are required to complete surveillance testing weekly, which begins today, Tuesday, Aug. 24, from 11 a.m. to 4 p.m. in Eisenberg Social Hall of the Hanes Student Commons. Vaccinated individuals are also encouraged to sign up for testing. 

SIGN UP FOR TESTING

Surveillance testing will be held every Tuesday. Individuals required to test will be notified to schedule an appointment via UNCSA email. Visit the testing webpage for more information. If you choose not or are unable to be tested each Tuesday, you will need to have a PCR molecular test conducted by a community provider and submitted by the end of day on Friday each week.

STUDENT SURVEILLANCE TEST RESULT UPLOAD

EMPLOYEE SURVEILLANCE TEST RESULT UPLOAD

Vaccination continues to be the best way to prevent severe illness resulting from COVID-19. If you have not already done so, please complete the Voluntary COVID-19 Vaccination Reporting Form if you have received a vaccination. Proof of vaccination is an uploaded image or other digital version of your CDC vaccination card. Note: Intentionally misrepresenting vaccination status may be a violation of student codes of conduct or employment. 

UPLOAD PROOF OF VACCINATION

Thank you for doing your part to protect our community by following our Community Health Standards.

Campus COVID-19 Vaccination Statistics (Aug. 20)

We are pleased to report that the percentage of our campus that is vaccinated continues to increase. 

As of today, Friday, Aug. 20, 86% of students and 84% of faculty and staff have submitted proof of vaccination (up from 82.5% of students and 75.5% of employees last week).

Starting today, campus vaccination statistics will be available on the COVID-19 Dashboard. Please monitor the Dashboard for active and recovered case counts and other data regarding our campus’ status regarding COVID-19. Case counts are updated daily, Monday through Friday. Campus vaccination status is updated every Friday.

If you have not already done so, please complete the Voluntary COVID-19 Vaccination Reporting Form if you have received a vaccination. Proof of vaccination is an uploaded image or other digital version of your CDC vaccination card. Note: Intentionally misrepresenting vaccination status may be a violation of student codes of conduct or employment. 

UPLOAD PROOF OF VACCINATION

Remember that students, faculty and staff who have not submitted proof of vaccination will be required to complete surveillance testing weekly, which will begin on Tuesday, Aug. 24, and will be held from 11 a.m. to 4 p.m. every Tuesday in Eisenberg Social Hall of the Hanes Student Commons. Individuals required to test will be notified to schedule an appointment via UNCSA email. Visit the testing webpage for more information.

If you choose not or are unable to be tested each Tuesday, you will need to have a PCR molecular test conducted by a community provider and submitted by the end of each week. A link to upload your results will be posted on the testing webpage by Aug. 23.

Initially, appointments will be available to all individuals required to submit weekly surveillance tests. If capacity allows, time slots will be available each week for students, faculty and staff outside the required testing group. 

Thank you for doing your part to protect our community by following our Community Health Standards.

Campus COVID-19 Vaccination Statistics (Aug. 13)

Now that deadlines have passed to submit proof of vaccination before the start of the fall semester, we have tallied the current results and are pleased to report that a high percentage of our campus is vaccinated.

As of today, Friday, Aug. 13, 479 out of 634 employees, or 75.5%, have submitted proof of vaccination.
 

As of today, Friday, Aug. 13, 1,147 out of 1,390 students, or 82.5%, have submitted proof of vaccination.
 

We are continuing to follow up on vaccination proof submissions, so we can expect these numbers may continue to improve over the coming weeks. 
 

If you have not already done so, please complete the Voluntary COVID-19 Vaccination Reporting Form if you have received a vaccination. Proof of vaccination is an uploaded image or other digital version of your CDC vaccination card. Note: Intentionally misrepresenting vaccination status may be a violation of student codes of conduct or employment. 

Upload proof of vaccination

Remember that faculty, staff and students who have not submitted proof of vaccination will be required to participate in weekly surveillance testing, which will begin on Tuesday, Aug. 24, and will be held from 11 a.m. to 4 p.m. every Tuesday in Eisenberg Social Hall of the Hanes Student Commons.

Aug. 9 Testing Deadline Reminder (for University Students | Aug. 9)

Your deadline to upload proof of COVID-19 vaccination is the end of the day tomorrow, Tuesday, Aug. 10.  

As we prepare for the upcoming return of students for the fall semester, it is imperative that we have an accurate representation of vaccination status on campus.

Please complete the Voluntary COVID-19 Vaccination Reporting Form if you have received a vaccination. Proof of vaccination is an uploaded image or other digital version of your CDC vaccination card.

UPLOAD PROOF OF VACCINATION

If you do not upload proof of vaccination, you will be required to provide a recent negative COVID-19 test for the fall semester. That means you must get tested between Tuesday, Aug. 10 (tomorrow), and Wednesday, Aug. 11, and submit your test by noon Monday, Aug. 16. Any expenses incurred with testing are the responsibility of the student.

SUBMIT YOUR NEGATIVE COVID-19 TEST

Students who do not upload a vaccination card nor submit a COVID-19 test before the deadlines will not be cleared to move in to their residence halls and will lose their One Card access.

Intentionally misrepresenting vaccination status may be a violation of student codes of conduct.

UNCSA strongly encourages all faculty, staff and students to get a COVID-19 vaccination prior to the start of the fall semester. COVID-19 vaccines are free and are available to anyone 12 and older. Note: Vaccinations are available locally at pharmacies, health care providers and public health departments in North Carolina and nationally. Visit our vaccine page for more information.

For more information, see the recording of the campus information session held on Aug. 3.

Aug. 9 Testing Deadline Reminder (for Faculty, Staff, High School Students | Aug. 9)

If you did not upload proof of COVID-19 vaccination earlier, you are required to provide a recent negative COVID-19 test for the fall semester. Your deadline to submit your test results is noon today, Monday, Aug. 9.

You should have been tested on Aug. 4 or 5.

SUBMIT YOUR NEGATIVE COVID-19 TEST

If you submitted proof of a COVID-19 vaccination, you do not have to submit a negative test.

Students who did not upload a vaccination card and do not submit a COVID-19 test by Aug. 9 will not be cleared to move in to their residence halls and will lose their One Card access. Commuter students will lose One Card access to campus.

Intentionally misrepresenting vaccination status may be a violation of student codes of conduct or, if an employee, a violation of employment.

UNCSA strongly encourages all faculty, staff and students to get a COVID-19 vaccination prior to the start of the fall semester. COVID-19 vaccines are free and are available to anyone 12 and older. Note: Vaccinations are available locally at pharmacies, health care providers and public health departments in North Carolina and nationally. Visit our vaccine page for more information.

Weekly COVID-19 testing required for faculty and staff without proof of vaccination (Aug. 6)

Dear Campus Community,

In light of recent guidance from the UNC System Office, we will now require any faculty and staff without proof of vaccination to get tested for COVID-19 weekly. This step is in addition to the requirement for all employees who do not voluntarily submit proof of vaccination to be tested for access to campus for the fall semester.

Surveillance testing will begin on Tuesday, Aug. 24, and will be held from 11 a.m. to 4 p.m. every Tuesday in Eisenberg Social Hall of the Hanes Student Commons. StarMed will again be conducting our surveillance testing.

If you choose not or are unable to be tested each Tuesday, you will need to have a PCR molecular test conducted by a community provider. All weekly tests must be submitted by the end of each week. A link will be provided for surveillance testing uploads on our COVID-19 testing webpage by Aug. 23.

As the UNC System leadership has said, it is reasonable, both for public health and leadership by example, to ask our faculty and staff to comply with the same protective measures we are asking of our students.

Remember, if you do not want to have to test weekly, you can always submit proof of vaccination.

Sincerely,
Brian Cole 

Test required this week to return to campus for fall semester (for High School | Aug. 2)

Reentry testing is now required for unvaccinated individuals before the start of the fall semester. Unvaccinated high school students returning to campus must have a PCR COVID-19 test administered this Wednesday, Aug. 4 or Thursday, Aug. 5. A negative test must be submitted by noon on Monday, Aug. 9 using the link below. Any expenses incurred with testing are the responsibility of the student. 

BY AUG. 9: SUBMIT YOUR NEGATIVE COVID-19 TEST

UNCSA is requiring reentry testing for all unvaccinated students, faculty and staff before the start of the fall semester. If you submitted proof of a COVID-19 vaccination, you do not have to submit a negative test. Please complete the Voluntary COVID-19 Vaccination Reporting Form by Aug. 4 if you have received a vaccination. Proof of vaccination is an uploaded image or other digital version of your CDC vaccination card.

BY AUG. 4: UPLOAD YOUR VACCINATION CARD

Test required this week to return to campus (for faculty & staff | Aug. 2)

Reentry testing is now required for unvaccinated individuals before the start of the fall semester. Unvaccinated faculty and staff must have a PCR COVID-19 test administered this Wednesday, Aug. 4 or Thursday, Aug. 5. A negative test must be submitted by noon on Monday, Aug. 9 using the link below. Any expenses incurred with testing are the responsibility of the employee.

BY AUG. 9: SUBMIT YOUR NEGATIVE COVID-19 TEST

UNCSA is requiring reentry testing for all unvaccinated students, faculty and staff before the start of the fall semester. If you submitted proof of a COVID-19 vaccination, you do not have to submit a negative test. Please complete the Voluntary COVID-19 Vaccination Reporting Form by Aug. 4 if you have received a vaccination. Proof of vaccination is an uploaded image or other digital version of your CDC vaccination card.

BY AUG. 4: UPLOAD YOUR VACCINATION CARD

Online Campus information sessions (Aug. 2 & 3)

Online information sessions were held to discuss COVID-19 protocols and Community Health Standards as we start the fall 2021 semester. View recordings of the sessions:

Video: Informational Meeting for Students and Parents/Guardians (1:05:34) by UNCSA executive team, deans, Student Affairs personnel. Aug. 3, 2021.

Video: Informational Meeting for Faculty & Staff (59.51) by UNCSA executive team. Aug. 2, 2021. 

Individual arts schools will hold information meetings for their students, faculty and staff. The arts schools will communicate meeting specifics.

 

July 2021

All-campus information session to discuss fall plans at noon Aug. 3  (for students & families | July 27)

This email has four (4) important actions:

Dear UNCSA Students and Families,

We continue to plan for a more typical academic year in 2021-22 as we monitor the evolving COVID-19 situation and stay closely attuned to statistics and vaccination rates in our state and community. With this information, current guidance from the state (the governor’s office and the N.C. Department of Health and Human Services) and the federal Centers for Disease Control and Prevention, we are making final adjustments to our COVID-19 protocols and Community Health Standards for the fall semester. 

Reentry testing is now required for unvaccinated individuals
We will again require reentry testing for all unvaccinated students, faculty and staff before the start of the fall semester. If you submitted proof of a COVID-19 vaccination, you do not have to submit a negative test. Any expenses incurred with testing are the responsibility of the student or employee. Deadlines for submitting your negative test results are as follows:

  • High School students: Test administered between Wednesday, Aug. 4 and Thursday, Aug. 5; submit by noon on Aug. 9.
  • Undergraduate/Graduate students: Test administered between Tuesday, Aug. 10 and Wednesday, Aug. 11; submit by noon on Aug. 16.

Note: Some programs may require you to submit your negative test earlier than the deadlines above. A link to submit your test will be sent at a later date.

All campus information session on Aug. 3
We invite all students, parents/guardians and the entire campus community to attend a virtual information session at noon Tuesday, Aug. 3 to discuss COVID-19 protocols and Community Health Standards for the fall semester. A Microsoft Teams link will be sent the morning of the meeting. Please submit your questions in advance of the information session. (This all-campus meeting follows the faculty and staff meeting on Aug. 2).

Ask questions 

Upload proof of vaccination 
It is imperative that we have an accurate representation of vaccination status on campus. Please complete the Voluntary COVID-19 Vaccination Reporting Form (opens in new tab)  if you have received a vaccination.  Proof of vaccination is an uploaded image or other digital version of your CDC vaccination card. Note: Intentionally misrepresenting vaccination status may be a violation of student codes of conduct or employment. 

UPLOAD YOUR VACCINATION CARD (opens in new tab)

UNCSA strongly encourages all students, faculty and staff to get a COVID-19 vaccination before the start of the fall semester. Vaccinated individuals that upload their proof of vaccination will not be required to participate in surveillance testing, do not have to quarantine if they are in close contact with a COVID-19 positive individual, receive a free daily doughnut at Krispy Kreme, and are entered into drawings to win $1 million or $125,000 toward postsecondary education in North Carolina. Visit our vaccine page for more information.

Updated Community Health Standards
Please review the updated Community Health Standards for the fall semester, including mask requirements. Based on the most recent data about the Delta variant, UNCSA will require all individuals to wear masks indoors regardless of vaccination status. Similar to the spring semester, you may remove your mask for eating, drinking and when you are in your residence. Some instructional activities, as approved by deans, will be allowed to be done without masks. Outdoor masking is not required. 

The COVID-19 pandemic continues to be a rapidly evolving situation, and we will continue to update our safety guidance with the most recent information available. We look forward to the online meeting at noon Tuesday, Aug. 3. Look for the link in your email that morning.

Sincerely,

Brian Cole
Chancellor

All-campus information session to discuss fall plans at noon Aug. 3  (for faculty & staff | July 27)

This email has four (4) important actions:

  • Plan to submit a negative COVID-19 test result by the deadlines below if you are unvaccinated.
  • Mark your calendar and submit questions for an all-campus information session on Aug. 3 about fall COVID-19 protocols. (This follows the Aug. 2 meeting for faculty and staff only.) 
  • Upload your vaccination card (opens in new tab)
  • Read our NEW mask guidance, which replaces the guidance communicated in the Thursday, July 22 email.

Dear Faculty and Staff,

We continue to plan for a more typical academic year in 2021-22 as we monitor the evolving COVID-19 situation and stay closely attuned to statistics and vaccination rates in our state and community. With this information, current guidance from the state (the governor’s office and the N.C. Department of Health and Human Services) and the federal Centers for Disease Control and Prevention, we are making final adjustments to our COVID-19 protocols and Community Health Standards for the fall semester. 

Reentry testing is now required for unvaccinated individuals
We will again require reentry testing for all unvaccinated students, faculty and staff before the start of the fall semester. If you submitted proof of a COVID-19 vaccination, you do not have to submit a negative test. Any expenses incurred with testing are the responsibility of the employee. Deadlines for submitting your negative test results are as follows:

  • All Faculty and Staff: Test administered between Wednesday, Aug. 4 and Thursday, Aug. 5; submit by noon on Aug. 9.
  • High School students: Test administered between Wednesday, Aug. 4 and Thursday, Aug. 5; submit by noon on Aug. 9.
  • Undergraduate/Graduate students: Test administered between Tuesday, Aug. 10 and Wednesday, Aug. 11; submit by noon on Aug. 16.

Note: Managers may request that you submit your negative test earlier than the deadlines above. A link to submit your test will be sent at a later date.

All campus information session on Aug. 3
We invite all students, parents/guardians and the entire campus community to attend a virtual information session at noon Tuesday, Aug. 3 to discuss COVID-19 protocols and Community Health Standards for the fall semester. A Microsoft Teams link will be sent the morning of the meeting. Please submit your questions in advance of the information session. (This all-campus meeting follows the faculty and staff meeting on Aug. 2).

Ask questions 

Upload proof of vaccination 

It is imperative that we have an accurate representation of vaccination status on campus. Please complete the Voluntary COVID-19 Vaccination Reporting Form (opens in new tab)  if you have received a vaccination. Proof of vaccination is an uploaded image or other digital version of your CDC vaccination card. Note: Intentionally misrepresenting vaccination status may be a violation of student codes of conduct or employment. 

UPLOAD YOUR VACCINATION CARD (opens in new tab)

New mask guidance, updated from the Thursday, July 22 email
Based on the most recent data about the Delta variant, UNCSA has updated our mask guidance. Effective immediately, all individuals are now required to wear masks indoors regardless of their vaccination status. You may remove your mask for eating, drinking and when you are alone in a walled office or in a shared office and everyone is vaccinated. Some instructional activities, as approved by deans, will be allowed to be done without masks. Outdoor masking is not required. 

The COVID-19 pandemic continues to be a rapidly evolving situation, and we will continue to update our safety guidance with the most recent information available. We look forward to seeing you at the faculty and staff online information session at noon on Monday, Aug. 2 and optionally at the student and family information session on noon Tuesday, Aug. 3. Look for the links in your email the morning of each meeting.

Sincerely,

Brian Cole
Chancellor

Faculty/staff meeting to discuss fall plan updates at noon Aug. 2
(Faculty & Staff |  July 22)

This email has three (3) important actions:

Dear Faculty and Staff,

UNCSA continues to plan for a more typical academic year in 2021-22 as we monitor the evolving COVID-19 situation, as well as stay closely attuned to vaccination rates on campus and in our community.

Of the nearly half (48%) of all surveyed who responded to our vaccination polls to campus and incoming students, the majority (90.4%) have been vaccinated. Based on the strong survey response rate, it is possible to project more than 80% of our population is vaccinated with confidence. With these numbers and current guidance, we are making final adjustments to our COVID-19 protocols and Community Health Standards for the fall semester.

Faculty and staff are invited to attend a meeting to discuss these plans, and for us to answer any questions you may have, at noon Monday, Aug. 2. This meeting will precede an information session for students and parents to be held at noon Tuesday, Aug. 3; an invitation to that session will be sent Monday, July 26. (Faculty and staff may attend that session, also.)   Links will be sent the mornings of the meetings. Please submit your questions in advance for the Aug. 2 meeting. We will get to as many of them as possible, and there will also be an opportunity for questions during the meeting.

Our updated Community Health Standards follow recent updates from the state (the governor’s office and the N.C. Department of Health and Human Services) and the federal Centers for Disease Control and Prevention. We are constantly monitoring guidance from these as well as local health officials and will adjust health and safety protocols as needed.

Please note our NEW mask guidance, effective immediately: Masks are now required for all unvaccinated persons indoors. Masks are not required, but encouraged, for all vaccinated persons indoors. Outdoor masking is not required.

In order to have an accurate representation of vaccination status on campus, we need you to please complete the Voluntary COVID-19 Vaccination Reporting Form (opens in new window) if you have received a vaccination. Proof of vaccination is an uploaded image or other digital version of your CDC vaccination card. Note: Intentionally misrepresenting vaccination status may be a violation of employment.

Upload your vaccination card (opens in new window)

UNCSA strongly encourages all staff, faculty and students to get a COVID-19 vaccination prior to the start of the fall semester. Visit our vaccine page for more information.

We look forward to having you all join the meeting at noon Monday, Aug. 2. Look for the link to the Zoom meeting in your email that morning.

Sincerely,

Brian Cole
Chancellor