Staff Return to Campus Information

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Staff Return to Campus Information

Updated: Sept. 7, 2020 with request for masks, signage, hand sanitizer.

Phased Return to Campus Information

  • Before you return to campus, you are required to read our new Return to Campus Handbook, which offers details about how we will approach working in this new environment as safely as possible. The guide includes health and safety protocols and guidance for workplace scenarios that have already been shared with you by email and at uncsa.edu/plan. As Chancellor Cole has said, it will take all of us to ensure our community’s health. The guidelines outlined here and in our Community Health Standards are not suggestions; they are requirements. 
  • Before you return to campus, you are required to complete COVID-19 Return to Campus training on the new protocols we will be following this fall. Employees who are already working on campus must complete the training by Aug. 7, 2020. Training can be completed on your own via the online training portal KnowBe4 or through upcoming Zoom sessions with HR. All staff will receive an invitation from Susan Porter in Human Resources to complete the COVID-19 Return to Campus training via KnowBe4 later today. If you do not wish to or aren’t able to access the on-demand training, then you will be required to contact Deb Carley to sign up for an HR-facilitated Zoom session. (Note: All students will be required to complete their own training as well before returning to campus). 
  • All staff, students and faculty will be required to complete the Daily COVID-19 Screening Self-Assessment (printable PDF) before attending class or coming to work. As a member of the UNCSA community, you must commit to daily self-screenings and complete the COVID-19 Daily Assessment Acknowledgment form indicating that you agree to do the screening every day. To help you establish this as a daily habit, you will receive a daily email reminder that will allow you to confirm that you’ve completed your screening. You can also print the Daily COVID-19 Screening Self-Assessment as a physical reminder to complete the screening. In addition, all staff, students and faculty will receive a plastic pocket reminder card with screening information. 
  • If a staff member has concerns about returning to campus during the COVID-19 pandemic that are related to an underlying health condition, the employee may be entitled to a reasonable accommodation depending on their circumstances. Each request will be reviewed on a case-by-case basis, as governed by applicable laws and policy. Please contact Angela Mahoney in HR to learn more about your options.
  • Any staff member who would like to request a flexible work arrangement from their direct supervisor should submit the Teleworking Form. Requests not related to a health condition will be considered according to the procedures in UNCSA Regulation 630 for Flexible Work and Telework.
  • HR conducted a Zoom session with supervisors at 1 p.m. on Friday, July 24, to review this information and answer questions.
  • If they have not already done so, department office managers should reach out to Toni Beery to request Return to Campus bags for their departments. The bags contain two cloth masks, hand sanitizer, wipes, a self-screening reminder card and a printed Return to Campus Handbook.

Information sessions

Recorded sessions:
Note: Access using your UNCSA credentials

Important Dates

  • We will be continuing our phased return to campus over the coming weeks. Your supervisor or manager will contact you about your specific department's return to work. Working from home, full- and part-time, will be allowed and encouraged based on individual roles and with supervisor approval.
  • The Academic Calendar has been revised and posted. Staff, faculty and students will not have Labor Day off this year. Fall and spring breaks will not occur to accommodate a longer winter break period.
  • The Holiday calendar has been revised that employees will be required to us 8 hours of vacation or bonus leave or compensatory time during Winter Holiday Break.

Health and Safety

As part of the UNCSA community, review and familiarize yourself with our community health standards.

Accommodating those with health issues

Employees who have been instructed to return to work on campus and have concerns about doing so due to an underlying health condition may request a flexible work arrangement from their supervisor. Each request will be reviewed on a case-by-case basis, as governed by applicable laws and policy. Contact HR to learn more about these options.

COVID-19 Response Plan for Employees

The COVID-19 Response Plan for Employees (enter your UNCSA credentials to access PDF) explains how the UNCSA will respond if an employee exhibits symptoms of COVID-19 in the workplace, at home and or tests positive/negative for COVID-19. The goal of this plan is to help protect the health and safety of the employee and everyone else in the workplace. Effective execution of the plan requires collaboration, compassion, and attention to details by employees, supervisors/managers, Human Resources, Facilities, Emergency Operations, and University leadership. If you have any questions or concerns about this plan, please contact Human Resources.

The State Health Plan is waiving cost of
  • copay for in-person and virtual PCP visits to screen for COVID-19,
  • COVID-19 test until CARES Act Requirements expires, and
  • treatment for members with COVID-19

CVS Pharmacy is offering drive-through COVID-19 testing at select CVS pharmacy locations in N.C. You must register in advance to schedule an appointment. This test is also at no cost to State Health Plan members. Details of State Health Plan changes are on the State Health Plan Coronavirus Updates website.

 

FAQs

Campus Resources

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The Fitness Center is open with limited hours and capacity. The Fitness Center also is offering indoor, outdoor and virtual fitness opportunities. Refer to the Fitness Center website for specifics and protocols

Having a robust wireless connection able to handle the demands of remote classroom sessions from residence halls is a concern. Our chosen platform, Zoom, performs best over wired connections as does any online meeting platform. For that reason, we are currently investigating all of our residence halls' wired connectivity with the intention of ensuring that we have wired connectivity in place for each of the rooms when possible. Please keep in mind that in order to take advantage of the wired connections, students will need an RJ-45 Ethernet port on their device or a dongle that converts USB to RJ-45, as well as an Ethernet patch cable to utilize the port.

Dining

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We are working with our vendor and infection prevention specialist to generate a set of guidelines for safe dining. Self-service will be eliminated and to-go options will be increased. While the cafeteria, Pickle Jar and the Library Café will be open, we will be reducing seating, limiting numbers, and using Eisenberg Social Hall and outdoor spaces as overflow dining areas to allow for social distancing

Health and Safety

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The CDC does not recommend entry testing of all students, faculty and staff for COVID-19 before allowing them on campus. It is unknown if entry testing at higher education institutions provides any additional reduction in person-to-person transmission of the virus beyond what would be expected with implementation of other infection preventive measures (e.g., social distancing, cloth face covering, hand washing, enhanced cleaning and disinfection).

UNCSA will have testing capability on campus for students only in coordination with local medical partners.

If UNCSA has a positive case, a campuswide notification will be sent, and contact tracing will be conducted. In Forsyth County, contact tracing will be led by the County Health Department with assistance from UNCSA. Forsyth County has hired and trained additional contact tracers to respond to the pandemic. UNCSA continues to be in direct contact with Forsyth County health officials and will work with them closely to implement contact tracing on campus, if necessary.

Students who test positive will be immediately isolated. Students who have come in close contact with someone who has tested positive, as determined by county health officials, will be quarantined on campus for 14 days. Single rooms in residence halls have been reserved for quarantine or isolation. Parents are permitted to take their COVID-positive student home. Arts and academic departments will work with students on their absence due to illness.

In Forsyth County, contact tracing will be led by the County Health Department with assistance from UNCSA. Forsyth County has hired and trained additional contact tracers to respond to the pandemic.

We expect everyone to uphold our community health standards, whether they are on- or off-campus. Failure to comply with our community health standards will result in progressive disciplinary actions

Social distancing and occupancy restrictions will be put into place in public restrooms on campus, and it is required that you wear a mask in public restrooms on campus. Wash your hands for 20 seconds before leaving restrooms.

For Staff, working from home, full- and part-time, will still be allowed and encouraged based on individual roles and with supervisor approval. Employees who have been instructed to return to work on site and have concerns about doing so due to an underlying health condition may request a flexible work arrangement from their supervisor. Each request will be reviewed on a case-by-case basis, as governed by applicable laws and policy. Contact HR to learn more about these options.

Air purifiers or scrubbers are only recommended for use when students have to be unmasked for arts used with other layered barriers when instruction is taking place that can't be completed with a mask. It is recommended that employees remained masked in the office, which would eliminate the need for an air purifier or scrubber.

It is required that employees use a mask or face covering when working in shared office or cubicle spaces together, particularly when social distancing is not possible.

Departments should not try to install plexiglass partitions themselves. All requests should be submitted through Facilities Management so they can ensure the plexiglass is installed in a manner that doesn’t impede airflow, ventilation or egress.

SUBMIT A MAINTENANCE REQUEST

 Campus departmental representatives can request additional protective equipment supplies (disposable surgical masks, cloth masks, face shields, KN95 masks and clear face masks) and COVID-19 adhesive decals or card stock flyers. See examples:

  • Safety Signage (PDF): Sanitize hands, Enter only, Leave This Seat Empty, Line Starts Here, Online/Phone-In Order Pickup Here, Maximum Occupancy Feeling Sick? Stop!, Wear a Mask, Social Distance
  • Floor Circles (PDF): Stand Here and One Way

REQUEST MASKS OR SIGNAGE


For additional disinfectant wipes and hand sanitizer for your area:

SUBMIT A MAINTENANCE REQUEST

 

Performances

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Deans and faculty are developing innovative performance and production plans that prioritize the health and safety of our students while reflecting the evolution of the industry as it faces the effects of COVID-19. More information will be announced.

The Schools of Dance, Design & Production, Filmmaking and Music are reimagining how our students will collaborate on an alternative performance of "The Nutcracker" that follows health and safety protocols and provides educational opportunities. We will share the plans for this production as soon as they are finalized.

We will be adding additional information as it becomes available. If you have a question not answered above, please ask.

ASK A QUESTION