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Emergency Operations Policy #701

Policy #701 Approved: July 24, 2017
UNIVERSITY OF NORTH CAROLINA SCHOOL OF THE ARTS
Emergency Operations Policy
Policy #701
Source of Authority:

N.C.G.S. § 116-34(a); N.C.G.S. § 132-1.6;
UNC Code § 502(A)

Revision Authority: Chancellor
History: First Issued: February 17, 2011
Related Policies: Adverse Weather Policy #101;
Business Continuity Plan Policy #104;
Emergency Communications Plan
Responsible Offices: Vice Chancellor for Business Affairs
Department of Police & Public Safety
Effective Date: July 24, 2017
PDF: POLICY #701

I. Purpose

The Emergency Operations Policy provides a framework and guidance for coordinated responses to minor emergencies, major emergencies, and disasters.

II. Scope

This policy applies to all UNCSA emergency situations, regardless of the nature or origin of an emergency or disaster.

III. Definitions

A. A “Category One Event” means a natural disaster or significant accident (e.g., severe weather, gas explosion, electrical failure, fire, structural collapse, heating system failure, sewer system failure, communications system failure, major transportation accident, property damage, hazardous material spill, etc.).

B. A “Category Two Event” means an event that occurs when individual(s) or group actions creates a major disruption to normal operations, actual or potential loss of life, injury, or significant property damage (e.g., building takeover, hostage situation, armed intruder, bomb threat, arson, etc.).

C. A “Category Three Event” means an event of epidemic proportions such as widespread food poisoning, an infectious disease epidemic, etc.

IV. Policy

A. Generally

1. UNCSA will take necessary precautionary measures in preparation for and remedial measures in response to Category 1, 2 and 3 events.

2. To the extent possible, UNCSA will prevent and minimize personal injuries, loss of life, property destruction, and disruption to normal campus services and operations.

B. Emergency Management Plan and Response Planning

1. The Department of Police & Public Safety will maintain the Emergency Operations Plan.

2. The Chief of Police is responsible for the general planning of the Department’s response to emergencies while the Vice Chancellor for Business Affairs is responsible for review and final approval.

C. This policy’s general procedures for the management of information, activities, and operations should be applied as appropriate given the level of the emergency.

D. Incident Command System

1. UNCSA will follow the Incident Command System (ICS), which is a management system designed to enable effective and efficient incident management by integrating a combination of facilities, equipment, personnel procedures, and communications operating within a common organizational structure.

2. Responses to specific, urgent situations will be based on a coordinated administrative and emergency responder approach.

E. Command and Control

1. Emergency operations are under the executive control of the Vice Chancellor for Business Affairs.

2. The Vice Chancellor for Business Affairs will impose all necessary regulations to limit the loss of life or property and preserve the peace and order of the School, which may include, but are not limited to:

a. Imposing curfews in all or portions of the campus

b. Suspending regular academic activities

c. Closing buildings

d. Closing public access to any building, street, or other public area

e. Requesting additional mutual aid e.g., Red Cross

f. Procuring mitigation funds for designated projects

g. Closing Campus

F. Emergency Operations Center (“EOC”)

1. The EOC will direct all School operations during an emergency.

2. The Vice Chancellor for Business Affairs has functional control and overall coordination responsibility for the EOC.

G. Liaison functions. The Department of Police & Public Safety and the Facilities Management Environmental Health & Safety Manager will be responsible for ongoing liaison functions with local, state, county, and federal emergency preparedness/response agencies, to include: fire-fighting services, ambulance services, hospital services, explosive ordinance services, law enforcement services, and other support services as needed.

H.  Inquiries regarding the complete emergency operations plan shall be forwarded to the Department of Policy & Public Safety.

V. Revision History

A. February 17, 2011 – Adopted by Board of Trustees as part of UNCSA Policy Manual

B. July 24, 2017 - Revised to amend responsible offices, reflect title changes of senior administrators and remove emergency procedures pursuant to N.C.G.S. 132-1.6 stating emergency response plans are not to be public record.