The Guest Artist Coordinator — currently Heidi McIver at mciverh@uncsa.edu — will send you a letter of engagement for your records.

Please ensure the information in the letter is accurate.

If you require travel for your visit, please fill out this Travel Form, for us to make the arrangements. 

If you prefer to schedule your own flight or other travel arrangements, please see Guest Artist Travel for policies and instructions for reimbursement.

The State requires direct deposit information in order to complete the gift of an honorarium and any travel reimbursements. 

Please complete the following:

• W-9
  • Note: you must use your legal name, as it appears on your tax return. 
  • We may only process honoraria for individuals, not businesses.
  • Please sign and date this form.
• ACH Form for Direct Deposit
  • Note: the form requires a signature and a deposit slip, voided check, or other certified bank form with you account information.
    • Most banking websites make this easy: just search "[name of bank] direct deposit form".
• Vendor Registration
  • The Guest Artist Coordinator will register you as a vendor in our system. 
  • Please let the coordinator know if you are a foreign national or if you are certified by the NC HUB Office as a Historically Underutilized Business. 

Please submit your completed and signed W-9, ACH Form, and certified bank form to this secure OneDrive folder: 

Guest Artist Completed & Signed Forms

Guests are required to have a background check and signed acknowledgement of the university policies for student contact on file in order to work with students. 

• Background Check Authorization & Disclosure
  • Read, fill out, and sign the form. 
• Policy Acknowledgement for Student Contact
  • Read the information at each link.
  • Sign the form. 

Please submit your completed and signed policy forms to this secure OneDrive folder:

Guest Artist Criminal Background Check

Once all the details for your visit have been confirmed — including travel, lodging, and on-campus schedule — you'll receive an itinerary via email. 

Please review the itinerary to ensure accuracy, and email the Guest Artist Coordinator with any questions or changes: mciverh@uncsa.edu.

Guest artists bring depth to our curriculum, and we are grateful you've chosen to use your expertise to enrich our students. 

If you have any questions or issues during your visit, please contact the faculty member who engaged you. 

Please contact the Guest Artist Coordinator at mciverh@uncsa.edu if you need to follow up:

• Check on the status of reimbursements or honorarium.
• Submit receipts for reimbursement:
  • See Guest Artist Travel for policies and instructions for reimbursement
• Once all receipts and applicable travel documentation are received, we will submit for reimbursement in the next available check run. Please note:
  • Reimbursements are subject to the university accounts payable check run schedule. 
  • Holiday schedules can affect timelines.
  • Generally, allow 2-3 weeks for processing outside of the school holiday schedule.