Candidate’s Guide to Contract Reappointment Evaluation
Multi-year contract faculty undergo contract reappointment evaluation for their next contract in the penultimate year of their current contract. Faculty who are scheduled for evaluation will be notified by the Office of Faculty Affairs by March 1 prior to the evaluation year.
What Guidance Documents will be Helpful?
- Contract Reappointment Evaluation Schedule
- Packet Requirements for Contract Reappointment Evaluation
- External Review Guidelines for Candidates & Deans for Contract Reappointment Evaluation
- External Reviews FAQ
- UNCSA Faculty Manual (PDF) (see Section 8.1.8 Procedures for Contract Reappointment Evaluation)
- Optional COVID-19 Impact Statement Guidelines
- Interfolio Login and Help
Procedures and Deadlines
Contract Reappointment Evaluation Packet (Due Sept 1)
The Office of Faculty Affairs will initiate your contract reappointment evaluation case in Interfolio RPT. This is where you’ll upload your packet materials. You will receive an email from the Office of Faculty Affairs via the Interfolio platform that includes a link to “View Case” when your case has been initiated. Instructions for using Interfolio RPT will be included and can also be found at Interfolio Login and Help.
Until your case is created, you may assemble your materials in Interfolio Dossier Institution. Information about using Dossier Institution to prepare for reviews can be found in Interfolio online help.
More information about preparing your contract reappointment evaluation packet can be found in Packet Requirements for Contract Reappointment Evaluation. Be sure to read this – it provides specific details about your packet requirements.
Submit your contract reappointment evaluation packet by uploading your materials to your contract reappointment evaluation case in Interfolio RPT. The due date is September 1.
You will maintain read-only access to your packet after the due date but you will no longer be able to add or edit packet materials.
Faculty undergoing contract reappointment evaluation for a 5-year or first 10-year contract must undergo evaluation by an external reviewer.
Once a faculty member has been awarded their first 10-Year Contract, no external reviewers are required for subsequent contract reappointment review processes. The faculty member or the Dean, in consultation with the Provost, may request External Reviewers if it is deemed necessary; otherwise, all successive 10-year contract processes will be handled internally.
Faculty members applying for rank promotion are still required to have external evaluators.
High School Academic Program faculty are exempt from the external review requirement.
You will submit the External Reviewer Nomination form (DOC) as part of your contract reappointment evaluation packet which is due September 1. Your dean will use this to aid in the selection of external reviewers.
Your dean will work with you to select a minimum of three external reviewers. One will be from your External Reviewer Nomination form. The second will be selected jointly by you and your dean and may or may not be drawn from your nomination form. The dean has discretion to select the final reviewer from your nomination form or select someone of their own choosing.
Your dean will send a letter to the approved external reviewers asking them to provide a review. If they agree, your dean will send them your packet materials.
Your external reviewers will upload their evaluations to Interfolio RPT. Your dean will provide you with a copy of these evaluations when you meet with them to discuss your contract reappointment evaluation.
More information about the external reviewer process (including how to choose an external reviewer, how many reviewers you need, the procedure for soliciting external reviews, and evaluative criteria) can be found in External Reviews FAQ and External Review Guidelines for Candidates & Deans.
Peer Review Committee Evaluation & Candidate's Optional Response
Your peer review committee will complete its review and upload its evaluation to Interfolio RPT by October 28 for the dean’s review. The dean will meet with the peer review committee to discuss its evaluation and recommendation.
The Office of Faculty Affairs will share the peer review committee evaluation with you via Interfolio RPT. You may elect to submit to the dean an optional response regarding the peer review committee evaluation. Responses must be uploaded to Interfolio RPT using the provided link within seven calendar days from the date Faculty Affairs shares the evaluation with you.
More information about peer review committees including membership and evaluative criteria can be found in Section 8.1.8 Procedures for Contract Reappointment Evaluation of the UNCSA Faculty Manual (PDF).
Dean’s Evaluation & Candidate's Optional Response
- Your dean will meet with you to discuss your evaluation by December 6. You will receive a copy of the dean’s evaluation at this meeting. You will sign an acknowledgement statement indicating you have met with the dean and received a copy of the dean's evaluation.
Your dean will complete their review and upload their evaluation to Interfolio RPT by December 13.
You may elect to submit to the provost an optional response regarding the dean’s evaluation. Faculty Affairs will send you the Interfolio RPT link by which to submit the response after the Office of the Dean uploads the dean’s evaluation and the signed acknowledgement statement confirming the dean has met with you to discuss the evaluation. Responses must be uploaded within seven calendar days from the date Faculty Affairs shares the evaluation with you.
More information about the dean’s evaluation including evaluative criteria can be found in Section 8.1.8 Procedures for Contract Reappointment Evaluation of the UNCSA Faculty Manual (PDF).
- The provost will complete their review and provide a written decision by February 1. The Office of Faculty Affairs will share the provost’s decision letter with you via Interfolio RPT.
- In the case of a negative recommendation from the peer review committee or dean, the provost will convene the Reappointment Advisory Committee to review the evaluation and act in an advisory capacity.