Blanket Travel Authorizations Policy 320

Policy 320 Approved: January 28, 2019
UNIVERSITY OF NORTH CAROLINA SCHOOL OF THE ARTS
Blanket Travel Authorizations Policy
Policy 320
Source of Authority:

N.C.G.S. § § 138-5 to 138-7;

N.C.G.S. § 14-247

State Budget Manual § 5;

N.C.G.S. § 116-34(a);

UNC Code § 502(A)

Revision Authority: Chancellor
History: First Issued: January 28, 2019
Related Policies:

State Budget Manual § 5;

Travel Policy 310

Responsible Offices: Financial Services Office:  Controller's Office
Effective Date: January 28, 2019

I. Purpose

This policy is applicable to any blanket travel authorizations submitted for employees of University of North Carolina School of the Arts.

II. Scope

This policy applies to all University employees (faculty, staff, student employees, non-student temporary employees) who are traveling on behalf of the University.

III. Definition

"Blanket Authorization" means a blanket travel authorization authorizes travel during a defined time period to cover general geographic areas and general business purposes.  These blanket authorizations may be used for in-state or out-of-state travel.

IV. Policy

A.  Blanket Authorizations

Blanket Authorizations should be made available only to employees whose primary job duties require travel on a regular or continuous basis (i.e. every week or every month).  All blanket travel authorizations must be for a single individual.  Blanket travel authorizations cannot be utilized for entire Departments or units.  Blanket authorizations must be re-authorized with the Controller's Office at the beginning of each fiscal year on July 1 and include documentation of the business need for a Blanket Authorization.

B.  Restrictions on Use

Restrictions on Use:  Blanket travel authorizations may not be used in the following circumstances:  

1.  Any international travel (outside of the United States)

2.  Travel by chartered aircraft

For any travel that falls within one of the categories above, the individual must submit a trip authorization form showing the destination and other additional information necessary for approval.

V. Revision History

A. January 28, 2019 - Approved by the Chancellor and Cabinet