Travel and Subsistence Expenses for Applicants Regulation 311

Regulation 311 Approved: February 17, 2011
Travel and Subsistence Expenses for Applicants Regulation
Regulation 311
Source of Authority: N.C.G.S. 116-34(a)
UNC Code § 502(A)
Revision Authority: Chancellor
History: First Issued: February 17, 2011
Related Policies and Regulations: Accounts Payable Regulation 301;
Foundation Funds Use Policy;
Travel Regulation 310
Responsible Offices: Chancellor
Financial Services Department
Effective Date: February 17, 2011

I. Purpose

This regulation outlines when UNCSA will reimburse employment applicants for expenses related to the hiring process.

II. Scope

This regulation applies to searches for faculty and administrative EHRA positions.

III. Definitions

IV. Regulation

A. Costs associated with lodging and meals, including payment of travel expenses and subsistence for prospective employees coming to UNCSA for employment interviews are subject to the following conditions:

1. position to be filled must be a professional level position included in this regulation’s Scope above; AND

2. reimbursements will be made for either actual expenses or the maximum in-state subsistence allowance, whichever is less, and the maximum period for which expenses will be reimbursed is three days.

B. No expenses of accompanying family members will be paid or reimbursed.

C. The Provost or Vice Chancellor for Finance and Administration must authorize payment or reimbursement of costs prior to the on-campus visit.

D. State funds may not be used for costs associated with food and beverage expenses for UNCSA employees at interviews over meals.

E. Exceptions

1. The Vice Chancellor for Finance and Administration or Provost must approve any exceptions to this regulation’s provisions.

2. No exceptions will be granted for meal allowances in excess of the State authorized maximums.

V. Revision History

A. February 17, 2011 – Adopted by Board of Trustees as part of UNCSA Policy Manual