Steps for Accommodations for Undergraduate and Graduate Students

We provide services and accommodations to all UNCSA students who have current documentation of a disability that substantially limits one or more major life activity, including but not limited to walking, talking, learning, hearing, or seeing. To ensure eligibility of reasonable and appropriate accommodations, all undergraduate and graduate students requesting accommodations in the academic or living environment on campus must submit documentation which meets the university’s guidelines. Documentation of a disability is evaluated on a case-by-case basis and approved through the office of Learning Resources.

Note: For high school students, refer to steps for accommodations for high school program.

The student eligibility process consists of the following three steps:

  1. Self-identification
  2. Submission of disability documentation
  3. Completion of an Intake Session

Step 1: Self-identification

The first part of this process is to self-identify that you are a student with a disability and seek to request accommodations in either the academic or living environment on campus.  Self-identification should be made to the office of Learning Resources, by email, phone, fax, or in person. Students at the post-secondary environment are required to self-identify as having a disability, including students who were formerly enrolled as a student with a disability in the UNCSA High School Academic Program.

Step 2: Submission of disability documentation

In order to evaluate accommodation requests, we need information about how your disability will impact you here at UNCSA. We want to understand the relevant and recent impact of your disability at the college level.

Any information and documentation a student can readily share at the onset of a request will save the need for additional follow-up communication and meetings. We recognize that barriers exist and can create a hardship for students with regard to presenting third party disability documentation. Please don’t delay in reaching out to us or delay in meeting with us out of concern for not having appropriate paperwork. Accommodations are not provided retroactively. If you have information or documentation please submit what you have as early as possible to: Learning Resources, UNCSA, 1533 South Main Street, Winston-Salem, NC 27127-2738. If additional documentation is required to support your request, we will inform you of the need for more information.

The following guidelines were developed to assist you in gathering documentation so we can evaluate your accommodation request and make recommendations.


After documentation has been submitted to the office of Learning Resources, it will be reviewed and a determination will be made based on current findings and recommendations. A representative of Learning Resources will contact the student via email within 48 business hours.  If accommodations are approved a request will be made to schedule an Intake Session to review the determination and discuss any eligible accommodations. If additional documentation is needed to support a request for accommodation, the office of Learning Resources will reach out to the student for guidance on how to obtain additional information. 

Step 3 – Completion of an Intake Session

Once you have received notification from the office of Learning Resources that a determination has been made for accommodation, you will be invited to attend an Intake Session.  During the Intake Session you are to complete a Request for Accommodation form and be provided with accommodation letters for your faculty. The student will then need to meet with each of their faculty, present a copy of their accommodation letter, discuss their eligible accommodations and how they will be implemented in the classroom.

Students who are enrolled in an online course, may complete the Intake Session via Skype.  After the Intake Session is completed, the student will be provided an electronic copy of their accommodation letter for faculty.  Student will then need to email their faculty, forward a copy of their accommodation letter, and discuss eligible accommodations and how they will be implemented in the course.  

During your academic career at UNCSA, should you experience a change in your condition or have an additional request for accommodation please submit updated documentation to the office of Learning Resources to support any such request.

If a student requires evaluation of a disability or updated testing, referrals to off-campus providers are available through the office of Learning Resources.

If you have questions, please contact the office by phone at 336-726-6963, or by email at


Director of Learning Resources
Office: Teaching and Learning Center, 2nd floor of Library Annex
Phone: 336-726-6963
Fax: 336-726-6964