Institutional Sustainability Committee Updates

Launched supervisor’s onboarding guide on Canvas to improve hiring and onboarding experience from start to finish.
Continued to build staff enrichment offerings and participation. Fall 2023 included 27 workshops (from technology skills to insights into performances and wellness), with 311 participants. Feedback is extremely positive.
Continued to work towards consolidating technology platforms (moving off Superman and doing more with MS TEAMS). Launched the UNCSA Campus app (on Pathify) to improve communications and engagement.

Implemented People Admin for position control and performance management to eliminate paper, and streamline the processes.
Developed an employee on-boarding guide in Canvas for roll out in late summer 2023.
The Quality Workplace Committee is focused on staff enrichment, including professional development and wellness opportunities for all staff during the school year. Between January and May 2023, nearly 300 participants attended 28 workshops and trainings (technical trainings, interpersonal skills trainings and wellness activities).

Admissions Counselors traveled to 60+ locations and participated in high school presentations, college fairs, studio visits and arts-based conferences. The goal of these trips is to provide access to all communities and recruit top artists from across the country.
NC Countdown to College (C2C), yielded 135 applications, across all conservatories (+30 applications more than last year), with 96% of C2C applications from Tier I or II counties. More than 25% of applicants indicated they are first-generation to college.
As of Nov. 13, 2023 applications are up 15% across all conservatories and degree levels, year over year. Undergraduate applications are up 15%. and high school applications are up 37%.
The Office of Admissions also implemented a Spring Enrollment Recruitment Plan to recover some of the loss from Fall '23 attrition and melt. This effort enrolled 10 additional students for January 2024. Next year's goal is to enroll 30 with a more robust communication plan and intentional recruitment efforts.

As of June 1, 2023, applications are up 9% and enrollment numbers are slightly ahead, year over year. The team is working to achieve full enrollment by August.
UNCSA received a gift from the William R. Kenan Charitable Trust of $2.28 million to support our Posse Arts Scholarship initiative.. This funding will provide operating support for the next 3 years and bring the number of participants to 36.
Increased four-year graduation rate to 77.37% in 2022, against a goal of 80%.
For the first time, UNCSA participated in the NC Countdown to College program, where high school seniors receive an application fee waiver when they submit the FAFSA, complete NC residency documents and submit admissions applications to NC universities in mid-October. For UNCSA, this yielded 105 applications.
- 96% of that group were from NC Tier I & II counties.
- 25% of that group were noted as first-generation to college.
- 24% of that group were admitted and/or have made a commitment to attend UNCSA in the fall.

Completed Stevens Center Phase 1 renovation construction drawing package. Review in progress.
Completed analysis of Stevens Center structural steel. No major issues identified.
Closed Stevens Center and turned over to Blum Construction to begin preparation for Phase 1 renovation.
Received $51 M in funding to complete the Stevens Center renovation Phase 2.
Received approval from UNC System Office and Board of Governors for a $24M capital project for a new high school residence hall. Stakeholders and senior administrators met to develop a scope of work that will be used for discussions with UNCSO for final scope and budget.
Re-roofing of major campus instructional and performance spaces. Building envelopes have been extended by 20+ years.
Annual repair and rennovation expenditures indicate a 20.89% project execution rate (highest in the UNC System).

Completed design drawings for the Steven Center Phase I renovation project. The renovation will begin November 15, 2023, and is expected to take 2 years to complete.
The NC House and Senate budgets authorize Phase II of the Stevens Center renovation project at the requested $51 million.
The NC House also authorized $25 million for a new High School residence hall several years out in the future. The NC Senate chose not to plan that far out.
Renovated and reopened a house on Main Street and spaces in A-F to bolster guest artist housing.

Interviewed and selected design firms for the Stevens Center Renovations Phase 1. The Advanced Planning Phase of the project was completed and approved in October 2022. Schematic Design began December 2022 and will be complete in September 2023. Construction activities will start in November 2023.

Continuing to expand process improvement through use of Dynamic Forms (which allow for electronic completion and approvals), and then automatic posting into the Banner ERP System (e.g. – direct pay requests and journal entries).
Continuing to improve employee workload and efficiency by creating Power BI dashboards and reports, specific to users’ needs (e.g. – Student Accounts Receivables processing and shadow systems for arts schools), eliminating a legacy platform resulting in a cost savings.
Implementing new parking system for Police and Pubic Safety for cost savings.
Piloting a new phone system for cost savings.
Looking into possible grant opportunities for Police and Public Safety.

Created and implemented a new finance data portal to enhance business practices, increase awareness and engage campus partners. In early April 2023 an all-employee meeting was held to review the portal including training on how to use it.
Implemented ESM Solutions ("Pickle Mart") software that streamlines the procurement process, reduces costs and improves operational efficiency. The software is cloud-based and integrates with Banner.
A team worked to identify an extensive list of revenue opportunities to address needs on campus. Three promising revenue-generating areas include enrollment growth, grants and partnerships, and programming capacity. The team is working on next steps.