Purchasing Authority

The State of North Carolina Department of Purchase & Contract grants the authority to State entities to purchase goods and services within the delegated dollar threshold. Below is a listing of the thresholds for UNC School of the Arts:

Estimated Cost Procurement Requirements
Goods, Printing and Nonprofessional
Services
Estimated Order Lead Time
(Business Days)

$5,000 or less

Processed
IN HOUSE

Individual departments will create a Requisition in Banner. An official Quote from the vendor will need to be submitted to Campus Procurement Services for attachment to the requisition. All quotes must include shipping and total cost.

Up to 24 hours

$5,000 to $24,999
(Lowest Quote Acceptable)

Processed
IN HOUSE

Individual departments will submit official quotes from 3 vendors. The scope of work or an itemized listing of commodities will be sent to various vendors, a minimum of 3. All quotes must be an exact match in model, brand, specifications, and include shipping and total cost. The department will create a Requisition in Banner. All official quotes from the vendors will need to be submitted to Campus Procurement services for attachment to the requisition. Purchasing will review the quotes in detail prior to generating a purchase order.

Up to 48 hours

$5,000 to $24,999
(Complex Services)

Processed 
IN HOUSE

 Campus Procurement Services will seek competition at this cost point via (IFB/RFP), and require a Sealed Bid. ALL Sealed Bids are required to be Original. The Bid must be hand delivered or mailed to Campus Procurement Services.  Up to 10 days

$25,000 to $100,000

Processed
IN HOUSE

Campus Procurement Services will seek competition at this cost point via (IFB/RFQ/RFP). All procurements over $25,000 must be placed on IPS and requires a Sealed Bid. ALL Sealed Bids are required to be Original. The Bid must be hand delivered or mailed to Campus Procurement Services.

Up to 30 Days (Sealed Bids)

$100,000 to $500,000

Processed
BY UNC SO

The Purchasing Department of UNC System Office (UNCSO) will oversee the University’s solicitation to seek competition using a formal sealed method of procurement (IFB/RFP). Posting in IPS is required. Sealed bids are opened and read aloud at a public bid opening.

30-90 Days (Sealed IFB)

30-90 Days (Sealed RFP)

$500,000 and UP

Processed
BY STATE P&C
or SITP

State of NC Department of Purchase &
Contract or Statewide IT Procurement will seek competition using a formal sealed method of procurement (IFB/RFP).
Posting in IPS is required. Sealed bids are opened and read aloud at a public bid opening.

30-90 Days (Sealed IFB)

30-90 Days (Sealed RFP)