Purchasing Authority

The State of North Carolina Department of Purchase & Contract grants the authority to State entities to purchase goods and services within the delegated dollar threshold.

Below is a listing of the thresholds for UNC School of the Arts:

Estimated Cost	Purchasing Requirements Goods, Printing and Nonprofessional Services	Estimated Order Lead Time (Business Days)
$ 31,000 or less Processed IN HOUSE	Individual departments should create a requisition in Pickle Mart. Please attach an official quote from the vendor as supporting documentation.	Up to 48 hours
Exceeding $31,000 to $100,000 Processed IN HOUSE	For purchases exceeding $31,000 but not exceeding $100,000, individual departments will submit three formal quotes to Purchasing for review prior to entering a requisition in Pickle Mart.	Up to 14 days
Exceeding $100,000 Formal Purchases	Individual departments will submit a Departmental Bid Form, Detailed specifications in WORD or EXCEL format, A Brand – Specific Waiver (if required). Once all items have been received in bids@uncsa.edu , Campus Purchasing Services will process an IFB or Request for Proposal (RFP) for posting.	30-90 Days (Sealed IFB) 30-90 Days (Sealed RFP)

There are several purchasing preferences that should be considered prior to issuing a solicitation:

STEP 1	Purchase from Correction Enterprises
STEP 2	Purchase from Nonprofit Workcenters for the Blind and Severely Disabled*
STEP 3	Purchase from an Existing Statewide Term Contract
STEP 4	Solicit Competitive Offers

*Unless otherwise covered under any other current STC.