Chancellor's Residence Policy 106

Policy 106 Approved: February 17, 2011
Chancellor's Residence Policy
Policy 106
Source of Authority: UNC Policy Manual § 300.1.5
Revision Authority: Board of Trustees
History: First Issued: February 17, 2011
Related Policies and Regulations: UNC Policy Manual § 300.1.5;
Guide to Chancellor’s Residence Events;
Centers & Affiliated Entities Policy 105;
Facilities Use Policy 402;
Improper Activities Reporting Regulation 114;
Solicitation Regulation 204
Responsible Offices: Chancellor
Effective Date: February 17, 2011

I. Purpose

The State of North Carolina provides an official residence for the Chancellor both as a benefit of the position and to facilitate the conduct of official business. This policy is designed to guide the use of the official residence of the Chancellor and to comport with state property laws and federal tax laws.

II. Scope

This policy applies to the use of the Chancellor’s official residence by any individual, whether or not affiliated with UNCSA.

III. Definitions

IV. Policy

A. UNCSA owns the Chancellor’s official residence; however, no landlord-tenant relationship exists between UNCSA and the Chancellor, and landlord-tenant law is not applicable to the use of the residence pursuant to N.C.G.S. § 42-39(b).

B. The official residence will be located in close proximity to UNCSA’s campus such that the Chancellor is conveniently located to the core location of his/her employment.

C. The Chancellor is required to live in the official residence as a condition of his/her employment, except when this would create a serious hardship. The Board of Governors must approve the Chancellor’s residency at a location other than at the official residence, except when the official residence is temporarily vacated for repairs or renovations.

D. The residence is to primarily be used as a dwelling place for the Chancellor and his/her family.

E. Any other use of any part of the official residence or its surrounding property, if any, must meet the following requirements:

1. The use must be directly and substantially related to UNCSA, its mission, or the Chancellor’s duties to UNCSA as chancellor.

2. The use must not substantially interfere with the Chancellor’s ability to maintain the residence as his home.

3. The use must not have the potential to cause or in fact cause any damage whatsoever to the property, its structure, or its furnishings.

4. The use must be approved by the Chancellor at least two weeks prior to the event in question, if feasible.

5. The event, a description of the event and the approval of the event must be memorialized in writing and maintained by the Chancellor’s Office.

F. The official residence may not be used for:

1. Fundraising events for any individual, organization, or entity except for UNCSA and UNCSA approved associated entities complying with UNC Policy § 600.2.5.2[R].

2. Any activity which would violate federal, state, or local laws; the UNC Code or policies, or UNCSA policies or procedures.

V. Revision History

A. February 17, 2011 – Adopted by Board of Trustees as part of UNCSA Policy Manual