Administrative Separation and/or Return to Faculty Position Policy 612

Policy 612 Approved: February 17, 2011
Administrative Separation and/or Return to Faculty Position Policy
Policy 612
Source of Authority: UNC Policy Manual 300.1.6[R]
Revision Authority: Board of Trustees
History: First Issued: February 17, 2011
Responsible Offices: Chancellor
Effective Date: February 17, 2011

I. Purpose

This policy has been adopted and revised to reflect University of North Carolina (“UNC”) policy with respect to administrative separation and/or retreat of certain administrators to faculty positions.

II. Scope

This policy applies to Deans (excluding the Dean of Students) and the Provost/Chief Academic Officer hired on or after the approval date.

Employees serving as a Dean or the Provost/Chief Academic Officer prior to the approval date remain covered under the previous version dated 05/20/04.

III. Definitions

IV. Policy

A. Administrative Separation and Return to a Faculty Position

  1. Return to a Faculty Position
    1. Deans and the Provost/Chief Academic Officer may return to the faculty, with all the rights and responsibilities of faculty, in the specified school or division, unless a proceeding is initiated to discharge the Administrator.
    2. If there has been an administrative stipend during the appointment, that stipend should be removed.
    3. The salary will be adjusted from a 12-month administrative salary to a 9-month faculty salary that is commensurate with the salaries of comparable faculty members
    4. Return to teaching includes entry into the multi-year contract system with a five-year contract.
  2. Leave
    1. The Chancellor, at his or her discretion, may provide for up to a one semester leave for the Dean or Provost/Chief Academic Officer who has served in one or more consecutive Senior Academic and Administrative Officer positions subject to UNC BOG Policy 300.1.1, I.A for at least five years, in order to provide an opportunity for the faculty member to prepare for teaching responsibilities.
    2. Prior to the beginning of the leave, the Dean or Provost/Chief Academic Officer shall submit a work plan for the leave period to include expected outcomes. The plan will be reviewed and approved by the Chancellor.
    3. The leave will be paid at a salary commensurate with the salaries of comparable faculty members.
  3. Exception Provision
    1. Exceptions may be made to recognize extraordinary circumstances including, but not limited to, extended or superior service in administrative roles.
    2. Any exception to these provisions must be approved by the Board of Trustees and by the President.
  4. Failure to Return to Faculty Role

In the event that the faculty member does not assume faculty responsibilities for at least a semester after the leave in accordance with this policy, the Chancellor is authorized, in his or her discretion, to require repayment of compensation paid during the leave period from the non-returning faculty member.

B. Reappointment of an Administrator without Faculty Return Rights

  1. An administrator leaving a position that is categorized as “at will” has no claim to a position at UNCSA; however, there may be circumstances in which assignment to another administrative or teaching position would be beneficial for both UNCSA and the employee.
  2. In these cases, the new salary should be appropriate to the assignment.
  3. Any exception must be approved by the Board of Trustees and the President.
  4. This Guideline does not supersede any notice or severance pay required by Board of Governors’ policy.

C. Separation from the University

  1. In some cases, it may be in the best interest of UNCSA to negotiate a severance agreement with an administrator.
  2. UNCSA policy addresses timely notice for termination of Senior Academic Administrative Officers hired pursuant toUNC BOG Policy 300.1.1, I.B.
  3. In certain circumstances, these employees are entitled to notice of the discontinuation of their employment with full pay for up to 90 days or severance pay, depending on their length of service.
  4. The Chancellor has discretion to determine if the circumstances justify continuing full pay for Senior Academic Administrative Officers subject to UNC Policy 300.1.1, I.A. for up to 90 days.
  5. Any agreement that results in a longer period of compensation must be approved by the Board of Trustees

D. Retirement

Nothing in this policy shall prevent an administrator from retiring.

V. Revision History

  1. May 20, 2004 – Original version approved by Board of Trustees

  2. September 23, 2010 – Latest version approved by Board of Trustees
      1. Reflects revisions as a result of changes in UNC policy
      2. Formatting changes
  3. July 20, 2011 – Additional language added to clarify that the Dean of Students is excluded from this policy.