Grants & External Funding
Grants & External Funding
The University periodically receives state, federal, and other grant funding to support academic programs, community engagement, student programming, and other institutional initiatives.
This page provides internal guidance on steps to be followed from proposal preparation through post-award management for compliance with university, state, and federal requirements.
Steps in the grant process
Applying for the grant
- Contact your appropriate Vice Chancellor or Provost. Make sure they are on board with applying for this specific grant, along with any accompanying commitments.
- Contact the Finance Services Office – Melanie Nuckols
- This puts the grant application on our radar as we will be involved in the processing of this grant.
- We may have University information that is needed for the grant application process
- We will be helpful in providing the information needed for your proposed grant budget
- Prepare your application and have your Provost, Vice Chancellor or their designee sign off on the application
- Please send your proposed budget to Finance to be reviewed before submitting and to provide training on what will be required with the awarding of the grant.
- Submit your application and required documents
Grant is awarded
- Once the award document is received, it will need to be routed to the Financial Services Office to be signed by the Vice Chancellor for Finance and Administration.
The Financial Service Office will assist with the following post award functions:
- Once we have an award document, we will then be able to set up a fund to account for the grant expenses and revenues
- Provide additional training on what is needed in managing the grant
- Some grants are reimbursable, which involves invoicing. Our office will assist with the invoicing to receive the funds.
- We will assist with any financial close out reports for the grant
Responsibilities of the PI
- Ensure that all program requirements are met and that all program reports are completed and submitted
- Ensure that departmental functions impacted by the grant are approved and understood by Department leadership
- Ensure that funds are only spent on items as approved in the budget/ grant proposal
- Must have a knowledge of agency requirements and allowable costs as well as requirements for rebudgeting funds.
- Spend your funds diligently and within grant guidelines as well as spending guidelines and grant dates. Managing a grant could have implications on future University grant opportunities.
- Ensure the additional grants are reviewed and please follow up with the Finance Office if there are any questions.
Additional grant resources