Leave Administration at UNCSA

Leave Management for SHRA and EHRA Non-faculty is administered by the Department of Human Resources. Leave is granted to eligible full-time, part-time, and time-limited employees. Your leave balances can be found on the UNCSA E-Z Arts Portal. If you have any questions regarding leave policies or procedures, please contact Human Resources at HRLeaveInquiries@uncarts.onmicrosoft.com.

Leave Entry Calendars

Leave Instructions via Self-Service Banner

Leave Accrual & Policies 


Vacation leave is credited to employees who are in pay status (working, on paid leave or on workers’ compensation leave) for one-half or more of the regularly scheduled workdays and holidays in the pay period.




Sick leave is granted to employees who are in pay status for one half or more of the regularly scheduled workdays and holidays in the pay period.

NC OSHR: Sick Leave

Community Service

CSL provides leave-eligible SHRA & EHRA employees paid time off to volunteer in NC schools, communities, institutions of higher education, NC State agencies, and non-profit organizations; as long as the employee is not receiving pay for the service. All CSL must be preapproved by supervisor prior to volunteer event.

NC OSHR: Community Service Leave

Personal Observance

Up to eight hours of Personal Observance Leave for full-time employees; part-time employees, if eligible, will receive a prorated amount based on their number of hours.

Note: Personal Observance Leave is available to leave earning employees (SHRA and EHRA non-faculty staff) and is now visible on Employee Leave Reports as 'Personal Obsrv Leave Taken.' Please use this code when recording Personal Observance Leave.

NC OSHR: Personal Leave Observance


80 hours were issued for those in leave earning positions on September 30, 2002. Hours were pro-rated if work week was less than 40 hours/week and pro-rated if less than a 12 month appointment.

NOTE: Time may be accrued at different periods

NC OSHR: Bonus Leave (nc.gov)


Special and Bonus Leave are determined each year by the state legislature. In the past, they have been credited to employees who were actively working. Special and Bonus Leave has been prorated based on the following criteria:

  • Full-time, leave-eligible employees who work less than 12 months
  • Permanent, part-time, leave-eligible employees (> .5 FTE)

NC OSHR: Special Annual Leave Bonus

NC OSHR: Special Leave Memo


Family and Medical Leave Act of 1993 was passed by Congress to balance the demands of the workplace with the needs of families, to promote the stability and economic security of families, and to promote national interests in preserving family integrity; to minimize the potential for employment discrimination on the basis of sex by ensuring generally that leave is available for eligible medical reasons (including maternity-related disability) and for compelling family reasons; and to promote the goal of equal employment opportunity for women and men.

This Act provides reasonable unpaid (1) Family and medical leave for the birth of a child and to care for the newborn child; for the placement of a child with the employee for adoption or foster care; for the care of a child, spouse or parent who has a serious health condition; for the employee’s own serious health condition; (2) Qualifying Exigency Leave for families of covered members and (3) Military Caregiver Leave. 

NC OSHR: Family and Medical Leave (nc.gov)

Paid Parental Leave

Parental Paid leave benefit provides four continuous weeks of Recouperation Leave for an employee who has given birth and four continuous weeks of Bonding Leave for both birth and non-birth parents to bond and care for a newborn or newly placed child, under the age of 18, by adoption, foster care placement or otherwise legally placed. 

NOTE: Bonding must be taken within 12 months from birth, adoption or placement of a child.

NC OSHR: Parental Leave

Voluntary Shared Leave

An employee may donate leave to an employee who has been approved to receive voluntary shared leave because of a medical condition of the employee or of a member of the employee’s immediate family that will require the employee’s absence for a prolonged period of time.

NC OSHR: System Voluntary Shared Leave

Voluntary Shared Leave Application (online or PDF)

Voluntary Shared Leave Donor Form (online or PDF

Adverse Weather & Emergency Closing


Additional leave benefits approved for eligible employees. Review the policies for benefit details and eligibility.

NC OSHR: Civil Leave and Job Related Proceedings

NC OSHR: Military

NC OSHR: Community Service Leave - Literacy, Tutoring and Mentoring


1Benefit offers a pay-out option; consult policy for details of limitations

2Benefit offers the ability to transfer at the discretion of the recieving agency; consult agency and policy for details and limitations